Office Assistant

Aston Carter•Springfield, NJ

1d•$22 - $25•Onsite

About The Position

We are seeking a dedicated and detail-oriented Office Assistant to join our team. This role involves various administrative tasks that support the smooth operation of our office and production activities. The ideal candidate will be highly organized, possess excellent communication skills, and thrive in a team-oriented environment.

Requirements

3+ years of administrative experience.
Proficiency in administrative support, Microsoft Office, ERP systems, data entry, and order entry.
Attention to detail and accuracy.
Strong time management and follow-through.
Team-oriented with excellent communication skills.
Problem-solving and initiative.

Nice To Haves

Handling export-controlled technology and/or technical data.
Knowledge of the Export Administration Regulations (EAR) and/or the International Traffic in Arms Regulations (ITAR).

Responsibilities

Report to work on time and maintain reliable attendance.
Answer and route phone calls, respond to emails promptly and professionally.
Enter and manage sales orders, verify customer details, and update production schedules.
Prepare and maintain work orders, routers, and associated documentation.
Coordinate with production and shipping to ensure accurate order tracking and timely delivery.
Create and manage purchase orders for raw materials and non-inventory items.
Support Accounts Receivable by monitoring collections and preparing reports.
Handle invoicing, scanning, and electronic recordkeeping in various systems.
Maintain office and shop essentials inventory.
Assist with domestic and international shipping paperwork and coordination.
Support periodic inventory counts and data accuracy across ERP systems.