Office Assistant

Clarvida - California•Tehachapi, CA

21d•$21 - $22•Onsite

About The Position

Under immediate supervision of the Office Manager, Executive Assistant and/or Program Director provides a broad range of office support to program staff and management ranging from answering and directing phone calls, greeting clients, vendors and other visitors, handling faxes and mail, photocopying, maintaining and ordering office supplies, scheduling meetings and appointments, preparing correspondence and spreadsheets, preparing invoices for payment, preparing and maintaining tracking reports and files, Other areas of responsibility are shipping and receiving of mail and packages, Interoffice/Program distributions and communications, maintenance of copy and fax machines, as well facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.) and special projects as needed.

Requirements

One year’s work experience, preferably in an office answering phones and providing general clerical support.
Must have excellent phone manners, good arithmetic skills and good spelling, grammar and punctuation skills
Intermediate level PC skills required, specifically excel.
Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must.
Ability to effectively prioritize and manage time
High School Diploma or GED with computer or business courses

Responsibilities

Answers and directs phone calls and takes messages as appropriate
Greets visitors and directs to appropriate person
Prepare outgoing faxes and distributes incoming faxes
Photocopies a broad range of materials
Schedules meetings and appointments
Types routine correspondence and prepare files assigned
Maintain and order inventory of order supplies
May pick up meals for in-house meetings
Assists in new hire set-up process for office or program
Maintain and ensure HIPAA, ethical standards and professional boundaries with all staff and clients
Any or all of above duties and responsibilities
Develops and maintains varied tracking reports, contracts and/or agreements
May write own correspondence and prepare correspondence for management
Interfaces with clients, vendors, visitors to schedule appointments and resolve office administration issues
Occasionally assists or handles small office moves (office furniture)
May handle or assist with billing to clients or MediCal and MediCare.
Research and prepares special projects assigned
Maintain and ensure HIPAA, ethical standards and professional boundaries with all staff and clients
Any or all of the above duties and responsibilities
May assist supervisor or management in the development of the work unit’s annual budget, contracts and monitoring adherence to such monthly; attend meetings and/or trainings to take notes or minutes
Recommendations for changes to internal office procedures and workflow
Other duties as assigned or necessary to support the program, office and/or the company

Benefits

Paid vacation days that increase with tenure
Separate sick leave that rolls over each year
Up to 10 Paid holidays
Medical, Dental, Vision benefit plan options
DailyPay- Access to your daily earnings without waiting for payday
Training, Development and Continuing Education Credits for licensure requirements
401K
Free licensure supervision
Employee Assistance program
Pet Insurance
Perks @Clarvida- national discounts on shopping, travel, Verizon, and entertainment
Mileage reimbursement
Company cellphone