Office Assistant

New Vista of the Bluegrass Inc•Frankfort, KY

13h•Onsite

About The Position

The Office Assistant for Administrative Services provides support for all corporate administrative services in the efficient operation of reception, communications, mail, and parcel distribution, processing purchase requests, conference, and training room scheduling, event planning and execution, supplies maintenance and inventory, office equipment maintenance, and data entry. The Office Assistant provides support for executive and senior management as directed by the Office Manager for Administrative Services.

Requirements

High School diploma or equivalent
2 years experience in a business/healthcare environment
Valid driver’s license, reliable transportation, and proof of auto insurance.

Nice To Haves

Associate degree in business administration or related field

Responsibilities

Provide invoice and purchase order processing through Trinforms, ensuring accurate record-keeping
Schedule conference and training room requests
Assist in the planning and execution of organization-wide events, including logistics, materials, and coordination
Gather and assemble materials for training events
Monitor and manage office supplies, IT consumables, office equipment and copier supplies; monitor inventory levels and initiate orders as needed
Update ADP for company property, configure and issue key cards, and manage cellular devices
Provide main coverage for the reception desk and telecommunications
Provide distribution of mail and other parcel
Maintain EOC records
Coordinate fire extinguisher service and fire alarm inspections
Generate training certificates for external training attendees
Assist payroll in scanning and required mailings, and provide support for verifications and audits
Manage PDS background checks