Office Assistant

DataSeers Incorporated•Alpharetta, GA

1d•Onsite

About The Position

The Office Assistant provides high-level administrative and operational support to the leadership team, ensuring smooth day-to-day office operations and effective coordination across departments. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

High school diploma or equivalent; associate or bachelor’s degree preferred.
3+ years of experience in an administrative, office assistant, or executive support role.
Strong organizational and time-management skills with keen attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Ability to prioritize tasks, work independently, and adapt to changing priorities.

Nice To Haves

Experience supporting senior leadership or executive teams.
Familiarity with office management, vendor coordination, and basic budgeting.
Experience with scheduling tools, Microsoft Outlook, Word, Power Point and Excel.

Responsibilities

Provide comprehensive administrative support to members of the leadership team, including calendar management, meeting coordination, and travel arrangements.
Prepare, format, and distribute correspondence, reports, documents, presentations, and meeting materials.
Serve as a point of contact between leadership and internal/external stakeholders, handling inquiries with professionalism and confidentiality.
Assist with follow-ups on action items, deadlines, and leadership initiatives.
Support daily office operations, including ordering supplies, keeping kitchen clean and restocked on snacks and supplies and maintaining office organization.
Coordinate onsite and virtual meetings, including room setup, technology support, and catering when needed.
Maintain accurate records, files, and documentation (digital and physical).
Assist with onboarding logistics for new hires, including office setup and coordination with HR and IT.
Draft and proofread internal communications, documents and announcements.
Help plan and coordinate company events, leadership meetings, and team activities.
Collaborate with cross-functional teams to ensure timely communication and execution of leadership priorities.
Handle sensitive and confidential information with the highest level of discretion.
Represent the leadership team and organization in a professional, courteous manner at all times.