Office Assistant - Receptionist (On-Site)

Ferrandino & Son•Farmingdale, NY

8d•$22•Onsite

About The Position

Ferrandino & Son, Inc. has a terrific opportunity as an Office Assistant at our beautiful Farmingdale, NY headquarters! As our Office Assistant , you will play a valuable role for the organization as a first-impression and liaison to our clients and employees. The right candidate will have impeccable phone skills, ability to work independently and within a team. Additionally the candidate will possess strong computer skills, display client relationship skills and organizational skills with an emphasis on attention to detail and accuracy. Candidates will have strong communication skills (verbal/ writing) and have a solid work ethic to join our team.

Requirements

Exceptional verbal communication, organization and attention to detail in a fast paced environment
Professional presentation, knowledge of customer service practices
Outstanding skills dealing with clients, customers and other callers
Excellent Microsoft Office Skills, specifically Excel
Ability to handle multiple projects simultaneously
College degree preferred but not required
Minimum 1 year previous related experience

Responsibilities

Answering multiple phone lines and distributing calls to appropriate employee or team
Greet guests and interview candidates upon their arrival and seat them as needed for meetings
Monitor conference room and meeting block reservations
Provide general administrative and clerical support, including document scanning
Assist with office supplies inventory and placing supply orders
Organization of office supply closet and stocking shelves when supplies arrive
Tidy and maintain organized kitchenette and stock kitchenette with paper and coffee supplies
Post outgoing mail/ FedEx packages for office staff
Open and distribute mail to appropriate employee/ team
Occasional ordering of catering for meetings including pick-up, set up and clean-up of foods
Ad hoc tasks in support of the office