Office Assistant Plant Operations

Christian Health Care Center•Wyckoff, NJ

1d•$22 - $22•Onsite

About The Position

We have an exciting opportunity for a full-time Office Assistant in the Plant Operations department. The Office Assistant is responsible for performing secretarial duties, record keeping functions and administrative detail and follow-up functions to assist the Maintenance Department staff in meeting the needs of the facility. Demonstrates an understanding of, and embraces the mission statement of Christian Health.

Requirements

Demonstrates compliance with the CH ASPIRE Standards of Performance.
One-year secretarial experience preferred.
Must have working knowledge of computer/word processing.
Must be proficient in Windows, Microsoft Word and Excel.
Willing to be trained on Yardi work order computer software.
Must be able to type 50 words per minute.
A high school diploma or equivalent; secretarial school diploma preferred.

Responsibilities

Generates and analyzes daily, weekly and monthly work order reports for accuracy of data entry and to identify trends and training opportunities.
Ensures preventative maintenance activities are being documented in compliance with the recommended schedules.
Ensures the CMMS software data files are complete and current.
Participates in all facilities operations discussion groups aimed at forming solutions to existing problems related to CMMS and Plant Operations and developing process improvements.
Provides technical feedback for the CMMS and makes recommendations about the data being collected/transacted.
Participate in all discussion groups aimed at forming solutions to existing problems related to CMMS and Support Services and developing process improvements.
Responds to customer problem/service calls and enters them into the maintenance system.
Dispatches staff for critical work orders.
Develops work orders, call service providers and creates work orders.
Communicates effectively with customers and call CH customer service representatives.
Effectively communicates with service workers and provides internal customer service by radio, telephone, email or in person.
Greets vendors, signs them in, and directs them to the appropriate location.
Utilizes computer, maintenance work order software and tablets to receive and complete work requests and emails.
Coordinates all aspects of Cablevision TV service.
Complete ability to perform the daily activities within the office of Plant Operation/Maintenance Department.
Maintains inventory of office supplies.
Orders supplies for staff.
Ability to handle and resolve recurring problems.
Establishes and maintains permanent files and retrieves files.
Performs daily tasks on Yardi work order computer software, which include: Prioritizing work orders; Inputting daily labor for staff; Inputting vehicle and project costs; Scheduling PM’s and retrieving reports associated with software; Answers telephone and provides information/assistance and/or routes caller to appropriate staff.
Schedules safety training and maintains documentation.
Maintains department specific binders.
Emergency notification emails.
Take meeting minutes.
Updates holiday, on-call, snow list, direct reports and vehicle list.
Effectively coordinates and communicates with vendors.