Office Assistant III - Safety, Security & Emergency Preparedness Branch

Teach In Hawaii•Honolulu, HI

53d

About The Position

Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated. Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements. Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report. Composes routine correspondence and letters of acknowledgement. Sets up and maintains paper and electronic files and revises filing systems as necessary. Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization's purpose and functions. Determines the need for and/or makes routine orders for necessary supplies, materials or other items. Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters. Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Requirements

Basic Experience: Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.
Clerical Experience: Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.
Supervisory Aptitude is required for positions with supervisory responsibility.
Graduation from high school or equivalent may be substituted for Basic Experience.
Excess Clerical Experience may be substituted for Basic Experience.
Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years.
Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years.

Responsibilities

Creates, edits, prints, stores, retrieves and deletes documents
Prepares, reviews and processes forms, records, reports, applications and other documents
Checks records and forms for completeness and accuracy
Searches through files and records, extracts, compiles and summarizes information and prepares reports
Composes routine correspondence and letters of acknowledgement
Sets up and maintains paper and electronic files and revises filing systems
Provides general information and resolves complaints
Determines the need for and/or makes routine orders for necessary supplies, materials or other items
Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters
Provides training and guidance to clerical subordinates

Benefits

Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
Social Security: As an employer, the State also contributes to an employee's social security account.
Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.
Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.