Office Assistant C

McGill University

23h • $20 - $20

About The Position

Critical support to Prof Isabelle Gagnon is required to: Coordinate meetings: schedule with multiple people, organize recording, provide links, room booking if in person, hybrid format set up, order of food if needed. Create agendas Maintain calendars Take minutes or create minutes from meeting recordings with help from AI summaries. Format and distribute minutes, maintain electronic filing of all meeting documents Create summary documents, reports, graphics in support of School activities 3 month contract with possibility of extension

Requirements

• High School Diploma.
• Two years of relevant experience in the field of work.
• To work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
• Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.

Responsibilities

• Coordinate meetings: schedule with multiple people, organize recording, provide links, room booking if in person, hybrid format set up, order of food if needed.
• Create agendas
• Maintain calendars
• Take minutes or create minutes from meeting recordings with help from AI summaries.
• Format and distribute minutes, maintain electronic filing of all meeting documents
• Create summary documents, reports, graphics in support of School activities

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED