Office Assistant-Academic Affairs

University of New Mexico • Los Alamos, NM

22h • $14

About The Position

The Office Assistant in Academic Affairs serves as a primary contact for busy front desk services. This will require that the successful candidate provide excellent customer service and maintain confidentiality of records and information. The work-study student will provide support to the Academic Affairs Department which includes Academic Affairs Office, Adult Education, and Learning Resource Center. Duties include: Answer office telephone, route calls, take messages, and provide general information and public service assistance to customers. Establish, maintain, process, and/or update file documents for scanning and archiving. Processes new LRC materials, performs collection maintenance (inventory, shifting, weeding), and special projects as assigned. Checkout materials to customers. Perform a variety of data entry assignments and understand the organization of data in order to provide basic information. Operate personal computer to draft correspondence, print and mail letters, reports, or other materials as requested. Open and route incoming mail; distribute correspondence and other material to department staff and faculty. Perform other duties as assigned

Nice To Haves

• Ability to maintain confidentiality of records and information
• Demonstrated friendly, professional, and helpful demeanor at all times
• Experience working with diverse groups of people
• Very strong communication skills, both verbal and written
• Ability to work effectively as a member of a team
• Excellent problem-solving skills, organization skills, and attention to detail
• Basic computer skills, MS Office, MS Excel, Adobe Acrobat, Outlook

Responsibilities

• Answer office telephone, route calls, take messages, and provide general information and public service assistance to customers.
• Establish, maintain, process, and/or update file documents for scanning and archiving.
• Processes new LRC materials, performs collection maintenance (inventory, shifting, weeding), and special projects as assigned.
• Checkout materials to customers.
• Perform a variety of data entry assignments and understand the organization of data in order to provide basic information.
• Operate personal computer to draft correspondence, print and mail letters, reports, or other materials as requested.
• Open and route incoming mail; distribute correspondence and other material to department staff and faculty.
• Perform other duties as assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed