Office Assistant 3, Information Services Division, Tumwater

State of Washington•Tumwater, WA

31d•Onsite

About The Position

The Attorney General's Office is recruiting for a permanent full time Office Assistant 3in the Information Services Division. This position is located in Tumwater, Washington, and is not union-represented. The Information Services Division (ISD) provides support and consulting for legal technologies. The division is responsible for the development and delivery of AGO computer and telephone network infrastructure and the operation of network hardware and software platforms to provide AGO staff access to their work products and communications. This division has multiple units that provide eDiscovery litigation support, custom software development, business intelligence and data management services. Data security and disaster recovery are key to the maintenance and operations of the AGO's voice and data systems. The division also ensures compliance with state governance policies and standards and ensures that all electronic services function properly and securely. The Office Assistant 3 plays an essential role in the Information Services division. This position is noted as being a contact person for the division and regularly supports internal teams with tasks such as note taking, organizing and being available for regular administrative support.

Requirements

High school graduation or equivalent AND two years of clerical experience.

Responsibilities

Purchasing: Prepare and submit all purchases in compliance with policies and procedures for the Information Services Division including items on behalf of the agency related to technology. Pay bills and order and receive office equipment and supplies.
Meeting Support: Prepare conference rooms before meetings, including arranging seating, setting up audio/visual equipment, and ensuring all technology is functioning properly. Assist with coordinating meetings (both in-person and virtual), trainings, workshops or events as needed, including meeting invitations, communications and preparation of materials.
Records Management: Routine filing, copying and document preparation in support of the division. May assist with public records review.
Equipment Shipping: Prepares equipment for shipment. Manages and tracks inventory and provides a clear and cohesive experience for customers.
Facility and Fleet Operations: Receives and processes requests in accordance with procedures for the facility. Initiates equipment maintenance and repair service calls as needed. Reserve and coordinate fleet vehicles for maintenance and mileage reports.
Other duties as assigned.

Benefits

Medical/Dental/Vision for employees & dependent(s)
Vacation, Sick, and Other Leave
11 Paid Holidays per year
Public Employees Retirement System (PERS) plans
Life Insurance
Dependent Care Assistance
Flexible Spending Accounts
Public Service Loan Forgiveness
Tuition Waiver
Deferred Compensation
Employee Recognition Leave
Flexible schedules and part-time/hybrid telework options
A Wellness Program, an Infants in the Workplace Program, and the Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources
Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more