Office Assistant 1 (Keyboarding)

SUNY Cortland•Cortland, NY

35d

About The Position

Provide comprehensive administrative support as an Office Assistant 1 (OA1), collaborating with the Administrative Assistant 1 (AA1) to support the Departments of Chemistry, Geology, Physics and the Adolescent Science Education Program. Watch to learn more about careers at SUNY Cortland: https://www.youtube.com/watch?v=98njPbVKNFY What makes SUNY Cortland a great place to work? Our positions provide predictable salary progressions, and many offer permanency. Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement. SUNY Cortland prioritizes work-life balance and well-being in all forms. The university's state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland's Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor's approval. Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding. Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the region's offerings

Requirements

Permanent Competitive Appointment Options: To be appointed on a PERMANENT basis to this title, you must hold or have held the title of Office Assistant 1 (Keyboarding) or be reachable on the full-time NYS Civil Service list and respond to canvass letter that will be emailed to people on the eligible list. You may also qualify if you are permanent in the following title: Office Assistant 1.
Non-Competitive Appointment Option: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified
NON-COMPETITIVE QUALIFICATIONS-There is no minimum education or experience requirements for this title.

Nice To Haves

Knowledge of Microsoft Office Suite
Knowledge of Banner

Responsibilities

Meet and greet visitors.
Answering office phone, monitor department/program inboxes and directing inquiries to appropriate parties.
Assists faculty with copying, scanning and duplicating.
Key control.
Distribute mail.
Distribute advertising and flyers for department/program events.
Assign academic advisors.
Lift registration flags.
Maintain student record folders.
Process change of major workflow.
Prepare advisor reports.
Order textbooks.
Order CTEs.
Assist with department/program outreach.
Maintain files of course syllabi.
Collect and maintain faculty listings and schedules.
Assist all faculty with the Scantron machine.
Typing/Form creation.
Seminar Planning.
New Staff In-Processing.
Record minutes at meetings.

Benefits

Generous benefits include health, dental, and vision insurance, various retirement program options, paid family leave and/or parental leaves, flexible spending and dependent care accounts, long term disability and tuition reimbursement.
SUNY Cortland prioritizes work-life balance and well-being in all forms. The university's state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortland's Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisor's approval.
Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding.

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