Office Assistant 1 (Stores/Mail) (NY HELPS)

Stony Brook University • Stony Brook, NY

4d

About The Position

Office Assistants perform office support and clerical work to meet the requirements of department operations. Such work may consist of but is not limited to: data entry; math or calculations; mail delivery, supply, and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws.

Requirements

• As per Civil Service Guidelines. Must have taken and passed the specific job-related Civil Service Exam and be reachable on the appropriate Civil Service list.
• 70.1 Transfers are encouraged to apply. 70.1 Transfer Candidates must have been appointed from a Civil Service List and have served permanently in an appropriate title(s) for one year. Transfers must be within two salary grades.
• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
• There are no minimum education or experience requirements for this title.
• The selected candidate must successfully clear a background investigation.
• For this position, we are unable to sponsor candidates for work visas.
• This position may be designated 55 b/c and is subject to verification of applicant eligibility.

Responsibilities

• Receive, review and verify forms, documents and reports for completeness and accuracy.
• Receive, pick-up, open, deliver and distribute mail, email, forms or correspondence, communication or goods.
• Enter data into university computerized systems for mail, property, receiving processing.
• Maintains records and reports of all incoming and outgoing equipment, mail and/or parcels.
• Track and confirm USPS, UPS, and all other courier service deliveries when necessary. Troubleshoot problems with departments.
• Collects, maintains, edits and prepares statistical information in all areas for daily, weekly, monthly and annual reporting and billing services.
• Other duties or projects as assigned as appropriate to rank and departmental mission.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed