Office And Fleet Manager

Caritas Family Solutions•Effingham, IL

3d•$48,000

About The Position

Welcome to your opportunity to change the world! If you have a servant’s heart and want to be part of something truly special, then Caritas Family Solutions needs you. We have been serving the people of Illinois since 1947 and have over 500 committed and mission-driven team members. At Caritas, we do not hire people for jobs, we find new team members for rewarding and life-changing careers that make the world better. If you are kind, patient, and ready to make a difference, we would love to meet you! PURPOSE: The position of the Office and Fleet Manager is an essential position within this agency. The OFM oversees upkeep of agency offices and vehicular the fleet assigned. The OFM ensures the office has adequate front desk and administrative support.

Requirements

High School diploma/GED (Related fields will be considered.)
Minimum 5 years of experience in office setting but can be interchanged with equivalent experience from an advanced degree related to this job and/or with other relevant experience verified by applicant/incumbent.
Access to reliable transportation to get to/from work: Required.
Must provide proof of auto liability insurance (and continue to while working in this position): Required.
Must possess a valid driver's license: Required.

Nice To Haves

4 yr degree
Access to a reliable automobile: Not required, but preferred.

Responsibilities

Leads, offers opinions and direction with willingness to take on responsibilities and challenges
Develop specific goals and plans to prioritize, organize, and accomplish work
Assign and review work to direct reports and ensure work is completed and standards are maintained
Provide information to direct reports by telephone, in written form, e-mail, or in person
Ability to manage several complex projects/initiatives simultaneously while working to meet deadlines
Ensures administrative support is available to the programs and/or departments residing in the building
Performs or provides oversight for office functional duties such as processing mail, answering phones, greeting visitors, ensuring adequate office supplies are available for staff
Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
Ensures adequate file storage on site and manages off-site file storage for legacy and long-term files
Orders and dispenses supplies.
Completes vouchers for office purchases or services rendered, when applicable
Maintains daily log for incoming checks, cash, and credit card transactions
Maintains event calendars and schedules the work of others
Schedules events, and programs, including setting up rooms and purchasing of food or other meeting supplies
Communicate with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail
Management of Caritas fleet as assigned to building/location
Daily Monitoring of Fleet GPS data reporting
Coordinates vehicle usage, maintenance & general upkeep with staff.
Reconciles vehicle gas card transactions, reporting discrepancies to Finance Department
Travels regularly to assigned Caritas offices for meetings, office oversight, and supervision of staff
Provides guidance and direction to subordinates, including setting and monitoring performance standards
Get members of a group to work together to accomplish tasks
Encourage and build mutual trust, respect, and cooperation among team members
Collaborate/work effectively with others in a group and/or team