Office and Corporate Affairs Administrator

Ya Ya Foods USA LLC•Ogden, UT

11d

About The Position

Ya YA Foods is a dynamic and high-growth manufacturer of liquid food and unique beverages. With over 30 years’ experience, we have evolved into a versatile manufacturer and co-packer of a variety of low acid and high acid beverage and liquid food items. We are a family-owned Canadian business who prides itself in its proven track record of satisfying the needs of global multi-national customers. We are a solution provider for our customers, always striving to exceed expectations on innovation, quality, service, and speed to market. For further information about us, please check our website at yayafoods.com A career at Ya YA FOODS will offer you the opportunity to… Build a career, not just have a job Work in a dynamic and high-growth company with very skilled professionals Become part of a teamwork focused culture Be a part of an organization that supports your future growth path

Requirements

Preferred Bachelor’s degree in communications, Public Relations, Business Administration, or related field, or at least 3 years of experience in corporate communications, marketing, event planning, or office administration.
Strong organizational and multitasking abilities, with attention to detail and project management skills.
Strong organizational and multitasking abilities, with attention to detail and project management skills.
Excellent interpersonal and communication skills, with a professional and welcoming demeanor.
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and basic design tools.
Ability to handle confidential information with discretion.
Proven track record in managing corporate events and supporting cross-functional projects.
Other tasks as assigned

Nice To Haves

Knowledge of ESG and DEI principles is a plus.

Responsibilities

Front Desk and Office Administration:
Manage front desk operations, welcoming visitors and assisting employees with inquiries.
Signing out guest access badges and keeping an accurate and up to date log.
Ensuring all visitors are complying with sign-in procedures.
Oversee office supply inventory, ensuring adequate stock levels and coordinating procurement.
Handle office maintenance requests, liaising with facility management to ensure a safe and clean work environment.
Manage corporate apartment activities, contracts, bookings, cleanings and interactions.
Event and Social Activities Management:
Be the main person to plan, coordinate, and execute social events, office gatherings, customer visits, and other corporate events both on and offsite.
Ensure smooth coordination and hospitality for guests and customers, including tours, meeting logistics, and on-site amenities.
Collaborate with internal teams to develop event agendas and ensure alignment with company culture and branding.
Marketing and Communication Strategies:
Develop and support internal and external communication strategies, ensuring consistent and professional messaging aligned with Ya YA Foods' brand.
Assist in creating marketing materials, presentations, and employer branding initiatives to enhance company reputation.
Work with the HR and Marketing teams to drive employer branding projects that attract top talent and foster a positive workplace culture.
Procure all needed swag and branded items for internal and external events.
Be the point of contact for the Chamber of Commerce.
ESG and DEI Initiatives:
Support Environmental, Social, and Governance (ESG) and Diversity, Equity, and Inclusion (DEI) initiatives, collaborating with relevant departments to implement and promote programs.
Coordinate community engagement activities, including volunteer programs, donations, and partnerships with local organizations.
Track and report on ESG and DEI metrics, supporting the company's commitment to sustainability and inclusivity.
Guest and Customer Management:
Provide excellent customer service to visiting guests, coordinating schedules, and managing hospitality arrangements.
Prepare guest welcome packages, assist with itineraries, and act as the primary point of contact for inquiries and support.
Be the main point of contact for food purchases including stocking the fridge with water and soda for onsite visits and ordering meals if necessary.
Internal Presentations and Leadership Support:
Prepare and deliver internal presentations for key stakeholders and leadership teams, supporting various corporate projects.
Assist with change management and other initiatives to drive leadership effectiveness and employee engagement.