Office and Corporate Affairs Administrator

Ya Ya Foods USA LLCOgden, UT
11d

About The Position

Ya YA Foods is a dynamic and high-growth manufacturer of liquid food and unique beverages. With over 30 years’ experience, we have evolved into a versatile manufacturer and co-packer of a variety of low acid and high acid beverage and liquid food items. We are a family-owned Canadian business who prides itself in its proven track record of satisfying the needs of global multi-national customers. We are a solution provider for our customers, always striving to exceed expectations on innovation, quality, service, and speed to market. For further information about us, please check our website at yayafoods.com A career at Ya YA FOODS will offer you the opportunity to… Build a career, not just have a job Work in a dynamic and high-growth company with very skilled professionals Become part of a teamwork focused culture Be a part of an organization that supports your future growth path

Requirements

  • Preferred Bachelor’s degree in communications, Public Relations, Business Administration, or related field, or at least 3 years of experience in corporate communications, marketing, event planning, or office administration.
  • Strong organizational and multitasking abilities, with attention to detail and project management skills.
  • Strong organizational and multitasking abilities, with attention to detail and project management skills.
  • Excellent interpersonal and communication skills, with a professional and welcoming demeanor.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and basic design tools.
  • Ability to handle confidential information with discretion.
  • Proven track record in managing corporate events and supporting cross-functional projects.
  • Other tasks as assigned

Nice To Haves

  • Knowledge of ESG and DEI principles is a plus.

Responsibilities

  • Front Desk and Office Administration:
  • Manage front desk operations, welcoming visitors and assisting employees with inquiries.
  • Signing out guest access badges and keeping an accurate and up to date log.
  • Ensuring all visitors are complying with sign-in procedures.
  • Oversee office supply inventory, ensuring adequate stock levels and coordinating procurement.
  • Handle office maintenance requests, liaising with facility management to ensure a safe and clean work environment.
  • Manage corporate apartment activities, contracts, bookings, cleanings and interactions.
  • Event and Social Activities Management:
  • Be the main person to plan, coordinate, and execute social events, office gatherings, customer visits, and other corporate events both on and offsite.
  • Ensure smooth coordination and hospitality for guests and customers, including tours, meeting logistics, and on-site amenities.
  • Collaborate with internal teams to develop event agendas and ensure alignment with company culture and branding.
  • Marketing and Communication Strategies:
  • Develop and support internal and external communication strategies, ensuring consistent and professional messaging aligned with Ya YA Foods' brand.
  • Assist in creating marketing materials, presentations, and employer branding initiatives to enhance company reputation.
  • Work with the HR and Marketing teams to drive employer branding projects that attract top talent and foster a positive workplace culture.
  • Procure all needed swag and branded items for internal and external events.
  • Be the point of contact for the Chamber of Commerce.
  • ESG and DEI Initiatives:
  • Support Environmental, Social, and Governance (ESG) and Diversity, Equity, and Inclusion (DEI) initiatives, collaborating with relevant departments to implement and promote programs.
  • Coordinate community engagement activities, including volunteer programs, donations, and partnerships with local organizations.
  • Track and report on ESG and DEI metrics, supporting the company's commitment to sustainability and inclusivity.
  • Guest and Customer Management:
  • Provide excellent customer service to visiting guests, coordinating schedules, and managing hospitality arrangements.
  • Prepare guest welcome packages, assist with itineraries, and act as the primary point of contact for inquiries and support.
  • Be the main point of contact for food purchases including stocking the fridge with water and soda for onsite visits and ordering meals if necessary.
  • Internal Presentations and Leadership Support:
  • Prepare and deliver internal presentations for key stakeholders and leadership teams, supporting various corporate projects.
  • Assist with change management and other initiatives to drive leadership effectiveness and employee engagement.

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What This Job Offers

Job Type

Full-time

Career Level

Entry Level

Number of Employees

101-250 employees

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