Corporate Office Administrator/Executive Assistant

Virginia Green•Henrico, VA

About The Position

The Corporate Office Administrator and Executive Assistant ensures high-level administrative and operational support to the Executive Team and corporate office. This role manages reception services, coordinates administrative workflows, and serves as a central resource for employees and visitors. The Administrator maintains office readiness, supports cross-departmental needs, and contributes to a positive, service-focused office environment. Reports to VP of Corporate Administration Executive Support Provide proactive administrative support to the Executive team and senior leaders. Manage calendars, schedule corporate meetings, and coordinate activities of the Executive Team. Arrange travel logistics, prepare itineraries, and manage expense reporting. Prepare meeting materials, presentations, agendas, and follow-up summaries as requested. Maintain professionalism and confidentiality across all executive matters.

Requirements

Excellent verbal and written communication skills.
Strong organizational skills with exceptional attention to detail.
Effective time management skills with the ability to meet deadlines.
Ability to prioritize and manage multiple tasks in a fast-paced environment.
Strong interpersonal skills and a customer service mindset.
Ability to handle confidential information with professionalism and discretion.
Proficiency in Microsoft Office Suite and related software.
Flexibility in hours and schedule as necessary.
Minimum of a HS Diploma/Associates degree in Business Administration or related field preferred.
5+ years of administrative support experience, including handling multiple priorities in a fast-paced environment
3+ years’ experience supporting senior leadership or executives
Experience managing complex calendars, travel and expense reporting
Proficiency with Microsoft Office Suite; ability to create professional documents, presentations, and reports.
Demonstrated track record for providing exceptional customer service
Office management experience
Event planning experience
Ability to sit, stand, and move throughout the office as needed.
Ability to use a computer keyboard, monitor, and telephone for extended periods.
Ability to lift and carry up to 15 lbs.
Ability to communicate effectively in person and over the phone.

Nice To Haves

Virginia Notary Public certification a plus.

Responsibilities

Manage all reception functions, including greeting visitors, answering phones, and directing inquiries.
Maintain a professional and welcoming office environment.
Coordinate mail handling, shipping, and receipt of deliveries.
Maintain office and kitchen supply inventories in partnership with the Purchasing Agent.
Monitor and support general office maintenance needs
Schedule and coordinate travel arrangements.
Provide general assistance to the Human Resources department.
Maintain and administer the employee lawn care program.
Coordinate/lead events and functions for the corporate office to include Veterans luncheon, holiday parties, awards, anniversary luncheon and when needed in collaboration with branch locations.
Provide notary services as needed (if certified).
Perform other related duties as assigned to support the efficient operation of the corporate office.