Office and Administrative Support Coordinator

Intl Assoc Amusement Parks•Orlando, FL

2d•Onsite

About The Position

The Office & Administrative Support Coordinator provides day-to-day administrative and front desk support for the organization. This role will assist executive staff with scheduling, basic communications, and presentation preparation while helping ensure the office runs smoothly and professionally. It’s a great opportunity for someone who is organized, detail-oriented, and interested in improving administrative and communication skills.

Requirements

Previous experience in administrative, office, or customer-facing role preferred
Strong proficiency in Microsoft PowerPoint and general Microsoft Office applications
Good written and verbal communication skills
Strong organizational skills and attention to detail
Ability to manage multiple projects with competing deadlines in a team environment
Professional, reliable, and eager to learn

Responsibilities

Serve as the primary front desk representative, greeting visitors and managing incoming calls and correspondence in a professional manner
Manage mail, deliveries, and visitor access
Maintain an organized and welcoming office environment
Provide general administrative support to executive leadership
Assist with calendar scheduling, meeting coordination, and document preparation
Assist with travel arrangements, expense reporting, and general administrative tasks as needed
Assist with basic communications to Board members, such as scheduling meetings and sending materials
Assist in preparing and organizing Board meeting materials
Track meeting dates and follow up on basic administrative requests
Assist in updating, formatting, and polishing PowerPoint presentations
Ensure presentations are visually consistent and aligned with organizational standards
Assist with proofreading and refining written materials for clarity and accuracy