Office Administrator

Workshop Digital • Richmond, VA

7h • Onsite

About The Position

We are seeking a highly organized and detail-oriented Office Administrator to support day-to-day operations and help maintain a smooth, efficient workplace. This role is ideal for someone who thrives in a fast-paced environment, communicates effectively, and takes pride in keeping processes and administrative functions running seamlessly. This position is in-person at our Scott’s Addition office 5 days per week from 8am - 5pm.

Requirements

• 2+ years of administrative or office support experience
• Based in or within 20 miles of Richmond, VA
• Ability to work onsite 5 days per week
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficiency with common office tools (e.g., Google Workspace, Microsoft Word, Excel, and Basecamp)

Nice To Haves

• Experience supporting HR, Recruiting, or employee onboarding/offboarding processes
• Experience working in a small to mid-sized business environment
• Comfortable handling confidential information with discretion

Responsibilities

• Partner with HR, leadership, and management teams to support day-to-day operations
• Assist across teams with administrative needs and special projects
• Help improve processes and keep teams aligned and organized
• Keep Office Administrator Core Process documentation up to date
• Work with Accounting to process checks as well as scanning and preparing other finance and accounting-related paperwork
• Coordinate new hire onboarding, including scheduling, documentation, and equipment/workspace setup
• Facilitate offboarding processes, including equipment return, access removal, and exit documentation
• Maintain accurate employee records and support internal HR processes
• Serve as a point of contact for administrative employee needs
• Build and sustain company morale through birthday and workaversary cards and Slack engagement
• Assist with employee technology setup, including laptops, accounts, and system access
• Coordinate with internal or external IT partners (Apple Business, Mosyle) to resolve technical issues
• Track and manage inventory of office equipment and technology assets
• Support basic troubleshooting and ensure timely resolution of IT-related requests
• Plan and coordinate internal events such as team meetings, trainings, and 2x per year Offsite/Onsite company gathering
• Manage logistics, including scheduling, vendors, catering, and materials
• Support execution of events to ensure a smooth and positive employee experience
• Coordinate employee travel arrangements, including flights, accommodations, and itineraries
• Manage travel documentation and ensure alignment with company policies
• Assist with logistical planning for offsite meetings and team events
• Oversee day-to-day office operations and ensure a well-maintained workspace, including, but not limited to, plant care, building access, food and beverage stocking, straightening conference rooms, answering phones
• Coordinate with building management, vendors, and service providers as needed
• Manage office supplies, inventory, and ordering
• Ensure the office environment is comfortable, organized, safe, and fully functional
• Professionally field prospective client calls, take detailed notes, and share with Business Development team
• Support the business development team with administrative tasks to ensure smooth client onboarding such as: Build and ship client welcome boxes and materials
• Support the business development team with administrative tasks to ensure smooth client onboarding such as: Set up and organize client folders in Google Drive
• Support the business development team with administrative tasks to ensure smooth client onboarding such as: Create and support project setups in Basecamp

Benefits

• Competitive salaries
• 25 days PTO, 5 days STO, 12 Holidays
• 12 weeks fully paid Parental Leave
• 8 hours of paid volunteer time per quarter
• 401k with 3% non-elective contributions
• A comprehensive health benefit package, including 2 medical plans, dental, and vision insurance
• Life insurance, short-term, and long-term disability
• Profit sharing
• 2x a year company-wide meetup in Richmond, VA
• Committee Membership (Community, Culture, Health & Wellness)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed