Office Administrator

ITW•Norwood, MA

13d•$33 - $35

About The Position

Join Our Dynamic Team: Have you ever wondered how an airplane wing doesn’t break off during takeoff & landing? Or, how a cell phone is able to withstand impact forces if it falls to the ground? At Instron, we build mechanical testing systems that allow companies, engineers & scientists to test these and many other products from our everyday lives. Our systems are trusted by 95% of the world’s largest manufacturing companies to gather critical data, informing the design of components and materials. Our customers use Instron’s products to test a wide range of materials such as metals, plastics and composites within a diverse range of industries including biomedical, aerospace, electronics and defense. Our systems can be found in quality control, research and development and educational laboratories throughout the world. What You’ll Do: Are you highly organized self-starter who can manage responsibilities independently and make an impact? We’re looking for an Office Administrator who will play a critical role in all our office operations and a trusted partner to our division leadership team. Reporting to the Human Resources Director, you’ll be responsible for keeping our day-to-day operations running smoothly, coordinate meetings and manage schedules with precision, assist with event planning and exciting projects that bring our team together. Specific responsibilities include: Greet and guide visitors assisting in our Lobby Guard system Manage calendars, schedule meetings and coordinate appointments Assist with event planning and coordination for all hands meetings, business reviews, and quarterly off-site manager meetings Assist with travel arrangements and expense reporting for divisional leadership team Collect and manage mail for different departments Answer and direct phone calls, emails, and other communications to the appropriate recipients Manage catering arrangements for both large company-wide meetings and smaller departmental gatherings, ensuring quality and timeliness Manage supplies, catering, and employee badge issuance Assist in the coordination and communication of company-wide events to all employees fostering engagement and awareness Assisting with special projects and other duties as needed

Requirements

High school diploma or equivalent; associate or bachelor’s degree preferred
Proven experience as an administrative assistant or in a similar role
Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook, etc.)
Strong organization and time-management skills
Excellent written and verbal communication skills
Ability to multitask and prioritize effectively in a fast-paced environment
Professional demeanor and strong attention to detail

Responsibilities

Greet and guide visitors assisting in our Lobby Guard system
Manage calendars, schedule meetings and coordinate appointments
Assist with event planning and coordination for all hands meetings, business reviews, and quarterly off-site manager meetings
Assist with travel arrangements and expense reporting for divisional leadership team
Collect and manage mail for different departments
Answer and direct phone calls, emails, and other communications to the appropriate recipients
Manage catering arrangements for both large company-wide meetings and smaller departmental gatherings, ensuring quality and timeliness
Manage supplies, catering, and employee badge issuance
Assist in the coordination and communication of company-wide events to all employees fostering engagement and awareness
Assisting with special projects and other duties as needed