Office Administrator - PHX - Part Time

Paladin Technologies•Phoenix, AZ

11d•$21 - $24

About The Position

The Part Time Office Administrator is responsible for creatively and efficiently managing the office procedures, light inventory/warehouse and provide excellent customer service for internal and external customers. GENERAL ACCOUNTABILITIES: Maintain and protect assigned Company assets. Represent Company in a business-like professional manner in both conduct and appearance, to maximize client satisfaction. Work in compliance with the Company’s policies and procedures including safety manual with safety of self and others in mind at all times. Accurate and timely documentation including, but not limited to, timecards Available to work outside of, or in addition to normal businesses hours. Work proactively and in a positive manner with co-workers. Communicate effectively and timely to resolve Company, Client, or Colleague inquiries and/or requests. SPECIFIC ACCOUNTABILITIES: Include, but not limited to: General administrative support of the office as needed, including office supplies, petty cash management, filing and data entry Facility upkeep and maintenance as needed Review project folders and provide sales admin support as needed including, but not limited to, change orders (adds/changes), invoicing support, bid support and deliver/ship. Accurate documentation and data storage of all aspects of the project, including but not limited to POs, change orders and Notice of Completions (NOC) Reconcile jobs and process returns prior to close out. Create new Sales Orders for Direct Ship customers Light warehouse and inventory, including: Shipping & Receiving functions Scanning packing lists to Supply Chain Services daily Staging & tracking of installation and service materials Tracking and maintenance of inventory materials including quarterly inventory counts Handle travel arrangements for overnight work as needed Coordinate company apparel orders and safety equipment as needed Maintaining conference rooms, training room, kitchen and break areas, as well as collaborative or other meeting areas. Other duties as assigned

Requirements

High School diploma or equivalent
Proficiency with Microsoft Office, including Excel, Word and Outlook, and computerized business systems as demonstrated by a minimum of 2 years of experience
1 year of experience with general administrative duties in an office environment
1 year of customer service experience
Valid Driver’s license with acceptable driving record
Self-starter with excellent interpersonal skills including customer service skills
Strong organizational skills
Ability to multi-task while working under deadlines and time constraints
Excellent keyboarding skills.
Ability to solve practical problems and carry out responsibilities under minimal supervision.
Ability to organize workload for effective implementation, including the ability to multi-task while under deadlines or time constraints
Ability to write effective business correspondence and present information in one-on-one and small group situations.
Ability to interact effectively at all levels and across diverse cultures.
Ability to function as an effective team member.
Ability to adapt as the external environment and organization evolves.
High degree of discretion and confidentiality

Responsibilities

General administrative support of the office as needed, including office supplies, petty cash management, filing and data entry
Facility upkeep and maintenance as needed
Review project folders and provide sales admin support as needed including, but not limited to, change orders (adds/changes), invoicing support, bid support and deliver/ship.
Accurate documentation and data storage of all aspects of the project, including but not limited to POs, change orders and Notice of Completions (NOC)
Reconcile jobs and process returns prior to close out.
Create new Sales Orders for Direct Ship customers
Light warehouse and inventory, including: Shipping & Receiving functions Scanning packing lists to Supply Chain Services daily Staging & tracking of installation and service materials Tracking and maintenance of inventory materials including quarterly inventory counts
Handle travel arrangements for overnight work as needed
Coordinate company apparel orders and safety equipment as needed
Maintaining conference rooms, training room, kitchen and break areas, as well as collaborative or other meeting areas.
Other duties as assigned

Benefits

Associates (FT) and their eligible family members are offered comprehensive medical, dental, and vision plan options as well as company-provided basic life insurance, AD&D, short-term and long-term disability, and access to the employee assistance program.
Voluntary benefit options include supplemental life and AD&D insurance, accident, critical illness, and hospital indemnity insurance plans, identity theft protection, pet insurance, and HSA and FSA account options.
Associates also have the option to enroll in the company’s 401(k) plan.
In addition, associates receive PTO (paid time off), state-mandated sick leave, and 9 paid holidays.
Benefits are effective on their first day of employment
401(k) employer match of $0.50 for every $1.00 contributed by the associate up to 6% of earnings.

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