Part-Time Office Administrator

Little Careers•Orlando, FL

2d•Onsite

About The Position

Little Diversified Architectural Consulting, a nationally recognized “Best Firm to Work For,” is seeking a Part-time (20-25 hours per week) Office Administrator with a positive, collaborative work style for our Orlando, FL Office. This position plays an important role in providing support for business operations. The ideal candidate will be a highly organized professional with a service mentality. He/she will provide administrative support of a highly complex and responsible nature, interfacing regularly, comfortably, and confidently with individuals at all levels both inside and outside the company. Responsibilities include: Facilitating project logistics such as setting up meetings, first-line of IT conference rooms, conference calls, and other tech-related needs; Providing additional support to the Office President as needed; A variety of administrative and clerical duties, to include preparation, distribution, and filing of correspondence, reports, contracts, and spreadsheets; vendor meeting set-up and coordination; travel coordination; expense reports; answering phones and greeting guests as they arrive; handling distribution and shipment of all FedEx/UPS packages, mail, and sample returns; and Providing project assistance as needed, such as plotting, assembling, or scanning drawing sets; collecting municipality project requirements, and coordinating with departments in other offices. Maintaining office cleanliness: loading/unloading the dishwasher, setting up & cleaning up for vendor meetings, keeping all office items stocked, and maintaining the organization and cleanliness of the storage room. Supporting the rollout and execution of corporate programs (Marketing, HR, IT, etc.) through administration, coordination, and communications. Why Little: Little is a place where you’ll surround yourself with colleagues who have different areas of expertise, are from different cultures and generations, and embody different talents, experiences, and passions. In fact, if you ask our employees what keeps them excited about coming to work each day, you’ll hear that it’s the people. It’s also our culture and the chance to be part of creating a better future through our work. We embrace a culture of teaching and learning through cross mentoring that spans generations, disciplines, talents, and interests and we strive to give each person exposure to the widest possible array of experiences. We care intensely about our clients and each other, and we do our best to spark a spirit of creativity and excitement in everyone around us. As for our Orlando office, it doesn't take but a few steps through our doors before you find yourself feeling right at home. There's an excitement in this office driven by a collaborative and collective work ethic, a passion for community involvement, and a relentless dedication to delivering sustainable and regenerative design solutions...not to mention a culture of celebration and fellowship. Recently renovated and soon-to-be WELL & LEED Certified, this office is located in the heart of downtown Orlando, giving it an atmosphere and energy that's impossible not to love. Curious what it’s like to work at Little? Check out our video! https://vimeo.com/851727160/a5897aa234 Want to hear more? Life at Little: Our Core Values on Vimeo To be considered for this opportunity, please submit your letter of interest, resume for review. At Little, we prioritize diversity. We are an equal opportunity employer. In accordance with anti-discrimination law, Little prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Little is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact [email protected] or a member of our HR Team.

Requirements

2-3 years of experience working in an architectural firm or other professional services firm preferred
Strong MS Office Skills
Strong communication, interpersonal, and organizational skills
Ability to operate in a fast-paced, multi-demand environment

Responsibilities

Facilitating project logistics such as setting up meetings, first-line of IT conference rooms, conference calls, and other tech-related needs
Providing additional support to the Office President as needed
A variety of administrative and clerical duties, to include preparation, distribution, and filing of correspondence, reports, contracts, and spreadsheets
vendor meeting set-up and coordination
travel coordination
expense reports
answering phones and greeting guests as they arrive
handling distribution and shipment of all FedEx/UPS packages, mail, and sample returns
Providing project assistance as needed, such as plotting, assembling, or scanning drawing sets; collecting municipality project requirements, and coordinating with departments in other offices
Maintaining office cleanliness: loading/unloading the dishwasher, setting up & cleaning up for vendor meetings, keeping all office items stocked, and maintaining the organization and cleanliness of the storage room
Supporting the rollout and execution of corporate programs (Marketing, HR, IT, etc.) through administration, coordination, and communications