Office Administrator (Part Time)

Rise Baking Company, LLC•Tucker, GA

1d•Onsite

About The Position

Serve as the first point of contact for visitors and guests, conveying a professional and positive impression of the company. Execute the ongoing administrative functions of the front office, along with supporting and managing various tasks as needed.

Requirements

Associate's degree and/or 5 equivalent years of experience
6+ years of experience supporting senior-level executives
Proficient in Microsoft Office applications: Word, PowerPoint, Excel, and Outlook
Excellent verbal and written communication skills
Professional executive presence with the ability to build strong working relationships with people both internally and externally
Strategic gatekeeping and diplomacy skills
Possess independent initiative and judgment
Ability to maintain confidentiality at all times
Ability to manage many details related to calendaring/scheduling, follow-up requests, travel-related planning, etc., simultaneously with low rate of error
Ability to organize, manage multiple priorities, and maintain high attention to detail in a fast-paced environment
Ability to problem-solve and think proactively, anticipating needs and taking initiative to eliminate any potential bottlenecks that may arise
Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision
Ability to work a set office schedule (9 am – 3:30 pm M-TH), hours may be flexible
Ability to travel and work offsite for company events

Responsibilities

Provide effective, friendly, and professional customer service communication via personal/telephone/email contact
Facilitate and maintain front office documents (e.g., Visitor Sign In Logs, Confidentiality Agreements, etc.)
Communicate via telephone, digitally, and in person to internal and external stakeholders, partners, providers, and corporate leaders, maintaining effective, friendly, and professional customer service
Screen and prioritize communications from internal and external sources
Determine proper course of action for incoming requests, calls, and correspondence, directing to appropriate person or operational area
Anticipate the needs of the leadership team and key partners; act accordingly
Manage and maintain calendars/schedules, using sound judgment to prioritize meetings
Manage conference room reservations
Organize and manage all details related to arranging business meetings, including onsite/offsite logistics, working with other affected areas’ designees, catering, remote access, communication, etc.
Maintain and manage travel schedules, including scheduling appointments, making travel arrangements, etc.
Manage executive expense reporting as requested
Manage office supplies and place orders as needed
Conduct orientation for new hires at the corporate office as needed
Manage special projects as assigned
Proactively look for ways to make improvements within the organization
Comply with all food safety requirements, training, policies, and procedures
Perform other job-related duties as assigned