Office Administrator

Paradise Yacht Management

10h

About The Position

We seek a highly organized and detail -oriented Clerical / Office Administrator to join our dynamic team. In this role, you will support the day -to -day administrative and clerical functions of the office, ensuring smooth operations through strong organization, communication, and attention to detail. The ideal candidate is dependable, professional, and able to manage multiple priorities while maintaining accuracy and confidentiality. § <\/span><\/span><\/span><\/span>Strong communication skills are essential for frequent communications with owners, vendors, clients, crew, and staff. § <\/span><\/span><\/span><\/span>Greet visitors and direct office traffic appropriately. § <\/span><\/span><\/span><\/span>Coordinate Notary and all periphery tasks such as document preparation and scheduling. § <\/span><\/span><\/span><\/span>Scanning and emailing/filing invoices, receipts, and supporting documentation. § <\/span><\/span><\/span><\/span>Responsible for office supply purchasing and inventory. § <\/span><\/span><\/span><\/span>Petty cash disbursements and tracking. § <\/span><\/span><\/span><\/span>Collect, sign for, and disperse paper mail and packages. § <\/span><\/span><\/span><\/span>Order/receive office water deliveries and maintain related records. § <\/span><\/span><\/span><\/span>Maintain office appearance and straighten conference room daily. § <\/span><\/span><\/span><\/span>Coordinate office repairs/maintenance (A/C repairs, service vendors, etc.). <\/p> <\/div><\/span> Requirements<\/h3> JOB REQUIREMENTS:<\/span><\/b><\/span><\/a> <\/p> § <\/span><\/span><\/span><\/span><\/span>Must live on St. Thomas, USVI.<\/span><\/span> <\/p> § <\/span><\/span><\/span><\/span>Must have a valid driver’s license.<\/span><\/span> <\/p> § <\/span><\/span><\/span><\/span>Must be able to read and write in English clearly & succinctly.<\/span><\/span> <\/p> § <\/span><\/span><\/span><\/span>Must be proficient in Microsoft Office (Excel, Outlook, Word) and platforms such as Adobe Pro, Google, Zoom, WhatsApp.<\/span><\/span> <\/p> § <\/span><\/span><\/span><\/span>Must have effective and efficient typing skills.<\/span><\/span> <\/p> § <\/span><\/span><\/span><\/span>Organized, proactive, and follows up with previously assigned tasks until completed.<\/span><\/span> <\/p> § <\/span><\/span><\/span><\/span>Must be upbeat, accurate, move quickly and be able to change tasks, prioritize and multi -task.<\/span><\/span> <\/p> § <\/span><\/span><\/span><\/span>Maintain a high level of professionalism and confidentiality.<\/span><\/span> § <\/span><\/span><\/span><\/span><\/span>Notary or willingness to become a Notary is a plus. <\/p> <\/div><\/span> Benefits<\/h3> Paradise Yacht Management and Paradise Yacht Clearing were founded in 2015. Based in the Virgin Islands with a fleet of over 40 sailing catamaran yachts, we are the leading crewed term charter yacht management company in the Caribbean. Our company's mission is to change thousands of lives by giving our guests the vacation of a lifetime, thereby spreading positive experiences around the world.<\/span><\/span> <\/p> If you meet the requirements, please click "I'm Interested" at the top of this page: <\/span><\/span> PYM_Careers<\/span><\/span><\/span><\/a> to submit your resumé/CV<\/span><\/span> <\/p> <\/span><\/span> <\/p> Paradise Yacht Management is an Equal Opportunity Employer.<\/span><\/span> <\/p> <\/div><\/span>

Requirements

• Must live on St. Thomas, USVI.
• Must have a valid driver’s license.
• Must be able to read and write in English clearly & succinctly.
• Must be proficient in Microsoft Office (Excel, Outlook, Word) and platforms such as Adobe Pro, Google, Zoom, WhatsApp.
• Must have effective and efficient typing skills.
• Organized, proactive, and follows up with previously assigned tasks until completed.
• Must be upbeat, accurate, move quickly and be able to change tasks, prioritize and multi -task.
• Maintain a high level of professionalism and confidentiality.

Nice To Haves

• Notary or willingness to become a Notary is a plus.

Responsibilities

• Greet visitors and direct office traffic appropriately.
• Coordinate Notary and all periphery tasks such as document preparation and scheduling.
• Scanning and emailing/filing invoices, receipts, and supporting documentation.
• Responsible for office supply purchasing and inventory.
• Petty cash disbursements and tracking.
• Collect, sign for, and disperse paper mail and packages.
• Order/receive office water deliveries and maintain related records.
• Maintain office appearance and straighten conference room daily.
• Coordinate office repairs/maintenance (A/C repairs, service vendors, etc.)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed