Office Administrator (On Site 5 days/week)

Q Internal•Houston, TX

11d•Onsite

About The Position

Are you excited by challenges? Do you enjoy working in a fast-paced, international and dynamic environment? Then now is the time to join Quorum Software, a rapidly growing company and industry leader in oil & gas transformation. Quorum Software is the world's largest provider of digital technology focused solely on business workflows that empower the next evolution of energy. From emerging companies to supermajors, throughout every region of the globe, customers rely on Quorum's proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain, helping visionary leaders evolve their organizations into modern energy companies.

Requirements

General office experience including Telephone Skills, Typing, Documentation Skills, Verbal Communication, Dependability, Attention to Detail, Basic Computer skills including Microsoft Office.
The successful candidate should have a high school diploma or a GED; six - 12 months related experience and/or training.

Responsibilities

Serves as the Front Office Receptionist and answer incoming telephone calls, determines purpose of calls, and forwarding calls to appropriate personnel or department.
Retrieves messages from voice mail and forwards them to appropriate personnel.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
Works with the Executive Team’s assistants on various tasks
Monitors visitor access.
Maintains office floor plan and nameplates.
Assists visiting employees with locating a workspace for their visit and proper setup equipment.
Receives, sorts, and distributes mail; assists with outgoing mail and package shipments.
Maintains the common areas such as the break room and conference rooms; restocks the break room as needed.
Replenishes the break room on both floors daily with snacks.
Maintains coffee machines daily, operating machines, replenishing coffee beans, performs daily machine cleaning.
Maintains the general office equipment, including printers and fax machines, and retrieves and routes incoming faxes.
Orders, receives, and maintains office and break room supplies.
Performs other clerical duties such as filing, photocopying, and collating.
Maintains safe and clean work environment by complying with procedures, rules, and regulations.
And other duties as assigned.