Office Administrator

Paszkiewicz Reporting & Records Retrieval•Glen Carbon, IL

9d•Onsite

About The Position

The Office Administrator supports daily office operations, HR processes, and employee engagement activities. This role ensures smooth administrative workflow and a welcoming environment for employees and visitors.

Responsibilities

Support the HR Manager with administrative tasks, HR initiatives, and employee communications.
Monitor the HR inbox and escalate urgent matters appropriately.
Assist with benefit administration, including enrollment communication, invoice processing, and employee inquiries.
Maintain and update employee data in the HRIS, including demographics, compensation, deductions, and tax information.
Set up new employee workspaces and coordinate IT equipment setup.
Organize first-day and first-week welcome activities.
Manage new hire paperwork and onboarding tasks.
Assist with employee engagement programs, including service awards, holiday events, and special projects.
Maintain office areas and coordinate service providers as needed.
Take and track management meeting minutes.
Track HPT and other administrative logs.
Issue inclement weather announcements.
Ensure the office is properly closed at the end of each day.
Cover the front desk during the receptionist’s lunch break.
Coordinate anniversary lunches and track employee birthdays.
Maintain organized records and filing systems.
Perform other duties as assigned.