Office Administrator

City Volkswagen of Chicago • Chicago, IL

12d

About The Position

Office Administrator City Auto Group is seeking a detail-oriented and dependable Office Administrator to support daily dealership operations. This role is critical to ensuring smooth administrative, accounting, and operational workflows across departments including sales, service, and finance. If you are organized, proactive, and thrive in a fast-paced dealership environment, this is a great opportunity to build a long-term career in the automotive industry.

Requirements

• Excellent attention to detail and organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Nice To Haves

• Previous automotive dealership experience preferred (office, accounting, or title work)
• Strong understanding of dealership processes (deals, funding, titling) is a plus
• Experience with dealership management systems (CDK, Reynolds & Reynolds, etc.) preferred

Responsibilities

• Assist in managing daily office operations and administrative tasks
• Answer phones, greet customers, and direct inquiries professionally
• Maintain organized filing systems (digital and physical)
• Support dealership leadership with reporting and documentation
• Process deals and assist with deal breakdowns
• Submit contracts and paperwork to banks and lenders
• Assist with Accounts Payable (A/P) and Accounts Receivable (A/R) tasks
• Reconcile transactions and assist with month-end close
• Assist HR/payroll as needed (timecards, onboarding paperwork, etc.)
• Process daily deposits and maintain cash logs
• Coordinate with sales and service teams to ensure smooth workflow

Benefits

• Health, Dental, and Vision Insurance
• Paid Time Off & Holidays
• 401(k) with company match
• Employee discounts on vehicles and services
• Career development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed