Office Administrator

19six Architects•Santa Barbara, CA

1d•$30 - $35•Onsite

About The Position

As an Office Administrator (OA), you will be responsible for supporting day-to-day office operations, providing direct administrative support to the Principal and other professional team members in the office, and to the Finance department. The OA must be adept at producing high-quality documents under tight deadlines, and should be able to communicate in an articulate manner, handle confidential information with discretion and diplomacy, and be accustomed to working in a fast-paced environment. The OA may also help support the team with construction administration and/or marketing related materials and tasks as requested.

Requirements

High School diploma required as a minimum, Associate degree or greater preferred.
2 or more years of administrative experience in a professional office setting.
Proficiency with Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook) is required.
Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling, and telephone skills are required.
Must be a team player with a high degree of self-direction and motivation.
Ability to handle confidential information with the utmost discretion is essential.
Ability to multi-task, prioritize and meet simultaneous deadlines is essential.
Must be highly detail oriented, well organized, with superior time management and project management skills.

Nice To Haves

Experience with Microsoft 365 (especially Teams) and Zoom is preferred.
Experience with graphics and light marketing tasks is desired.

Responsibilities

Serves as the primary receptionist (answering and directing incoming calls and greeting, directing, and assisting visitors).
Provides administrative support to office Principal and office leader(s).
Runs errands and performs miscellaneous job-related duties as assigned.
Types, updates, and proofreads correspondence, forms, spreadsheets, and documents.
Edits presentation materials when needed and helps assemble proposal and presentation packages.
Plans, schedules and coordinates meetings, lunches, small events, and appointments.
Works within office budget as directed by Finance department.
Maintains inventory of office and breakroom supplies, and general office organization and tidiness.
Organizes and maintains paper and electronic files of various types, including construction administration files.
Assists with Construction Administration process and supports technical staff by sorting, filing and distributing documents and other tasks as requested.
Creates and/or edits marketing related materials to support projects as assigned.

Benefits

Medical Insurance - approximately 90% Employee premiums paid
Dental & Vision Insurance – 100% Employee premiums paid
Life/AD&D and Long-Term Disability Insurance- 100% Employee premiums paid
Dependents may be added to plans Employee's cost
Flexible Spending Account benefit (Healthcare, Dependent Care, Transit and Parking plans available)
401(k) with Profit Sharing plan
Company paid PTO (20 days/160 Hours per year) accrued per pay period and increases based on length of service. Unused PTO rolls over each January 1st, to a maximum/cap of 240 hours.
Sick time (5 days/40 Hours per year) accrued lump-sum upon hire and every January 1st thereafter (does not rollover)
Health & Wellness reimbursement benefit (up to $300 per year)
Employee Stock Purchase Program
Various Bonuses available (Referral, Licensing, Performance)