Office Administrator

FUTURE ENERGY ENTERPRISES LLC•Champaign, IL

17d•Remote

About The Position

The Office Administrator serves as the operational backbone of the organization, ensuring efficient day-to-day operations and high-quality administrative and financial processes. This role is responsible for preparing complex monthly invoices for time-and-materials consulting work, ensuring accuracy, timeliness, and alignment with client requirements. Working closely with the firm’s bookkeeper, this position supports financial reporting, expense management, and operational controls. The Office Administrator also coordinates across leadership, staff, and vendors to maintain smooth operations, support HR and compliance functions, and contribute to a well-organized, professional work environment.

Requirements

Experience: Eight to ten years of experience in office administration, accounting support, or a related role.
Education: Bachelor’s Degree in Business Administration, Accounting, or a related field (or equivalent experience).
Skills: Proficiency in Microsoft Office applications, particularly Excel; experience with accounting software such as QuickBooks; strong attention to detail and accuracy.

Nice To Haves

Experience with time-and-materials billing in a consulting or professional services environment
Familiarity with HR administration
Experience supporting small to mid-sized professional services firms
Interest in or exposure to the energy or consulting industry

Responsibilities

Prepare and manage complex monthly invoices for time-and-materials consulting projects, ensuring accuracy and timely submission, including approval of employee time and expense reports.
Work closely with the bookkeeper to review and approve financial reports from QuickBooks.
Coordinate day-to-day office operations, including scheduling, internal communications, maintaining organized records, office equipment, and supplies.
Support HR administration, including onboarding and offboarding, benefits coordination, and personnel records.
Act as a coordinator for company compliance with SOC 2 requirements, financial controls, and firm policies.
Coordinate internal meetings, events, and culture activities.