Clerical & Admin Spec

Northstar Memorial Group•Miami, FL

8d•$16 - $16

About The Position

The Office Administrator will be highly organized and committed to maintaining smooth day-to-day operations by overseeing front desk activities, managing incoming calls, and providing comprehensive administrative support. This role is responsible for creating a positive office environment and delivering service that exceeds client expectations. The ideal candidate will demonstrate strong planning, organizational, and time-management skills, along with the ability to work independently and effectively prioritize multiple projects.

Requirements

5+ years of administrative support experience
Valid drivers license
Receptionist experience
Associate Degree

Responsibilities

Create and modify documents in Microsoft Office (with special emphasis on Excel)
Answer and route incoming calls and handle inquiries
General clerical duties, including mail distribution, photocopying, and logging incoming checks
Maintain office supply inventory, and order breakroom and office supplies as needed
Keep breakroom and kitchen fully stocked
Organize and oversee office moves and furniture installation for Home Office personnel
Code and submit certain Home Office vendor invoices for approval
Assist with special projects as needed
Manage contract and price negotiations with certain office vendors and service providers
Manage relationships with vendors and landlord, ensuring that invoices are paid timely
Coordinates recognition of location anniversaries
Submit maintenance requests to building management
Maintain, distribute, and restock supply of desk, file cabinet and door keys
Coordinate maintenance of ice machine, postage machine, corporate facilities and furniture
Maintain floor plans for Home Office