Office Administrator (On-Site)

Testronic•Kenner, LA

3d•Onsite

About The Position

The Office Administrator is responsible for supporting the daily administrative, operational, and facility-related needs of the office. This position plays a key role in maintaining a professional, organized, secure, and efficient workplace by coordinating front office activities, inventory and supply management, event support, travel coordination, mail and package handling, and general operational assistance. The Office Administrator is expected to exercise sound judgment, maintain confidentiality, and provide excellent internal and external customer service.

Requirements

High school diploma or equivalent required.
Minimum of 1-3 years of experience in office administration, operations support, facilities coordination, or a related role.
Strong organizational, time management, and multitasking skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite and standard office technology.
Ability to handle confidential and sensitive information with discretion.
Strong interpersonal skills and a professional customer-service-oriented approach.

Nice To Haves

Experience supporting office operations in a corporate or professional services environment.
Experience with inventory tracking, purchasing processes, or asset management systems.

Responsibilities

Maintain the general appearance, organization, and professionalism of the office environment.
Answer incoming calls, welcome visitors and vendors, and direct or escort them appropriately.
Prepare, draft, and distribute routine business communications, including memos, emails, reports, invoices, purchase requests, non-disclosure agreements, and other correspondence.
Provide general administrative support to Operations, Facilities, and other departments as needed.
Conduct regular inventory checks and maintain appropriate stock levels of office supplies and operational materials.
Coordinate the ordering of office supplies, furniture, equipment, and other operational necessities.
Monitor office needs and proactively identify replenishment requirements to ensure business continuity.
Assist with the setup, deployment, and organization of office furniture and equipment.
Support asset management processes, including assigning, labeling, documenting, tracking, and maintaining assets in coordination with IT and Operations.
Manage and schedule parcel shipments and deliveries.
Log, sort, and distribute incoming mail and packages, and communicate with recipients as needed.
Escalate office, facility, or operational issues to management in a timely and appropriate manner.
Assist in planning and coordinating company events, client visits, holiday activities, and other office initiatives.
Coordinate business travel arrangements, including itinerary planning, bookings, and related logistics.
Assist with helpdesk-related administrative tasks, including triaging requests, reviewing inventory, coordinating approvals, and creating purchase requests.
Support office security procedures and workplace compliance measures, including monitoring adherence to company policies and conducting access-related checks as required.
Assist in maintaining badge handover and access control protocols.
Help uphold policies intended to preserve a secure, compliant, and professional work environment.
Perform additional administrative, operational, and ad hoc duties as assigned.
Support emergent business needs and special projects as required.