Office Manager (On Site)

Abbott Construction•Hammond, IN

3d•Onsite

About The Position

The basic function of the Office Manager is to assist/support office Executives, coordinate/manage office maintenance/supplies/events and supervise the front desk.

Requirements

High School Diploma
General secretarial experience; managerial experience.
Position requires excellent computer skills.
Position requires the ability to communicate and work with a variety of personalities.
Position requires strong problem solving and analytical abilities.
Position requires excellent attention to detail.
Position requires excellent telephone etiquette
Must be able to work under stressful deadline situation.
Work will be in a climate-controlled office. Workdays will be 40 hours per week. There may be days when overtime is needed.

Nice To Haves

Bachelor’s degree in business Admin, Communication, or related field.
Construction administration experience highly preferred.

Responsibilities

Coordination of security/badging/visitor management duties
Administrative document control and field administration duties
Coordination for deliveries
Coordination of all temporary services for the trailer complex: telecommunications, utilities, janitorial, security, office supplies, keying
Assist executive management team with expense reimbursement reports
Phone coverage /reception
Payroll back-up for timecards process
Assist with event management
Mailing/shipping management
Manage and coordinate the new hire / onboarding process with corporate office including the workstation assignment, equipment order office security (access cards and door locks)
Setup hotel and restaurant accommodations as requested
Arrange Management Meetings including the organizing of departmental reports
General office upkeep (telecommunications, janitorial, security, etc.), coordinate with building management company/landlord