Office Administrator

Oliver Tolas Healthcare Packaging • Grand Rapids, MI

4d

About The Position

The Office Administrative Assistant provides essential support to daily office operations, delivering professional, organized, and welcoming experience for employees, customers, vendors, and visitors. This role is responsible for visitor management, mail and package coordination, office inventory, general office upkeep, and cross‑functional support across Operations, Marketing, HR, and other business areas.

Requirements

• High school diploma or general education degree (GED); or 1 to 3 years related experience and/or training; or equivalent combination of education and experience.
• Ability to effectively plan and organize
• Prioritization skills
• Self Starter and work independently
• Computer skills, including proficiency with spreadsheets, email and other software used

Nice To Haves

• Bachelor’s degree in Business Administration, Office Management, Communications, or a related field, with 2–4 years of experience in administrative, front desk, customer service, or office support roles. Experience working in a corporate office, manufacturing environment, or multi‑department support function.
• Customer‑service mindset with a professional and welcoming demeanor.
• Dependability and strong follow‑through; takes ownership of tasks and completes them accurately.
• Problem‑solving skills, especially in fast‑changing or deadline‑sensitive situations.
• Adaptability to shift priorities based on business needs (e.g., mail volume, visitors, events).
• Resourcefulness and initiative—anticipates needs and takes action without prompting.

Responsibilities

• visitor management
• mail and package coordination
• office inventory
• general office upkeep
• cross‑functional support across Operations, Marketing, HR, and other business areas

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees