Part-Time Office Administrator/Senior Administrative Assistant

Dewberry•Boston, MA

1d•$35 - $40•Onsite

About The Position

Dewberry is seeking an experienced and motivated Office Manager/Administrative Assistant (Part-Time up to 24 hours ) for its Boston, MA office, a few steps from Boston’s South Station. The successful candidate will be someone who is energetic, organized, and detail oriented. This individual will work in-person at our office to support a team of 50 civil engineers, and will be responsible for assisting the Business Unit Manager and Department Heads on day to day logistics. Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Requirements

High school diploma required, Bachelor’s degree preferred
10+ years of experience as an office/administrative assistant or similar role
Strong proficiency with Microsoft Word, Excel, PowerPoint & Outlook; Teams and Adobe Acrobat
Must have a strong work ethic, excellent time management skills and self-starter/proactive mindset
Strong interpersonal and written and oral communication skills
Must be flexible and able to adapt quickly to various tasks and changing demands, and be a team player
Ability to work independently while following instructions and pre-established guidelines to perform the functions of the job
This role is expected to be part-time ( approximately 16-24 hours per week )
At this time, Dewberry will not sponsor a new applicant for work authorization.
Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

Responsibilities

Provide necessary administrative support to project managers and technical teams
Coordinate company activities with other Dewberry national offices.
Prepare materials for meetings (agendas, presentations, documents, notes)
Create and/or prepare spreadsheets, memos, letters, and reports
Support logistics and coordination with landlord/building manager/security
Support logistics around use of company vehicles
Archive projects/documents, as needed
Track equipment maintenance and maintain equipment use logs
Handle sensitive information with complete discretion
Manage inventory of office equipment and supplies, and order as necessary
Manage travel for senior managers, as needed
Respond to and communicate with clients via phone, email, letter, and in-person
Schedule meetings and keep organized.
Schedule food and beverage services during meetings.
Set up Virtual/Teams meetings and send reminders
Other duties as assigned