Office Administrator/Receptionist

Variosystems Inc•Southlake, TX

13d

About The Position

WE ARE SEEKING A HIGHLY ORGANIZED, PROACTIVE, AND PROFESSIONAL OFFICE ADMINISTRATOR/RECEPTIONIST TO SUPPORT VARIOSYSTEMS NORTH AMERICA. THIS ROLE SERVES AS THE FIRST POINT OF CONTACT FOR VISITORS, CLIENTS, AND EMPLOYEES, CREATING A WELCOMING AND PROFESSIONAL ENVIRONMENT. THE OFFICE ADMINISTRATOR/RECEPTIONIST IS RESPONSIBLE FOR MANAGING FRONT DESK OPERATIONS, HANDLING INCOMING COMMUNICATIONS, AND PROVIDING ADMINISTRATIVE SUPPORT TO ENSURE THE EFFICIENT DAY-TO-DAY FUNCTIONING OF THE OFFICE.

Requirements

High school diploma or equivalent
1-2 years of experience providing administrative or office support
Proficiency in Microsoft Office 365 (e.g. Word, PowerPoint, Outlook)
Strong organizational and time management skills
Excellent verbal and written communication abilities
Ability to multitask and prioritize in a fast-paced environment

Responsibilities

Manage front desk operations and greet visitors in a professional manner
Coordinate travel and hotel accommodations for visitors and employees
Plan and organize employee events, including birthdays and recognition programs
Order and pick up food for events and coordinate employee of the month prizes (e.g., Uline items)
Maintain and update AHEAD postings and company communication boards
Perform routine supply runs (e.g., Costco) as needed
Stock and maintain office kitchen and refrigerator supplies
Manage visitor smock laundering and inventory
Oversee smock and strap distribution and organization
Retrieve and distribute incoming mail
Answer and direct incoming phone calls
Coordinate and escort shredding service providers (e.g., Shred-it)
Maintain cleanliness and organization of conference rooms
Create employee engagement and communication flyers
Manage the printing and distribution of business cards and support other marketing initiatives as needed
Document meeting notes
Provide administrative and executive assistant support as needed
Perform additional duties as assigned by the supervisor