Office Administrator | Logistics Coordinator

Marmon Holdings, Inc.•Wallingford, CT

4d•Onsite

About The Position

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best. The Office Administrator | Logistics Coordinator will be responsible for reviewing customer orders, order entry, coordination of the outgoing shipments and review of incoming shipments. This is a cross-collaborative interaction role that will be heavily involved with the site-based Connecticut sales team and Operations. In addition, this role will support the administrative functions for the Connecticut facility.

Requirements

Experience with administrative and clerical procedures.
Experience with logistics.
Attention to detail.
Excellent time management skills.
Strong communication and interpersonal skills.
Strong computer skills including Microsoft Office.
Self-starter who will take initiative and can work independently without supervision.
Candidates must be authorized to work in the United States for any employer.
Sponsorship for work authorization (e.g., H-1B, green card, etc.) is not available.
Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

Nice To Haves

Experience in the aerospace or manufacturing industry a plus.

Responsibilities

Maintain front lobby and office area to ensure a clean and professional appearance.
Answer, forward, and screen phone calls in a professional manner.
Order office/janitorial supplies as needed.
Monitor incoming mail, email and invoices and send to appropriate party.
Scan all shipment traceability documents into SharePoint.
Manage, review and release orders.
Review receivers, material certifications, material specifications, upload onto network drives and ERP System.
Prepare order packets for all outgoing shipments and scan all completed shipment packets.
Coordinate logistics needs for exports and local pick-ups.
Assist corporate management when onsite.
Communicate timely, concisely, and respectfully with all levels of personnel.
Provide administrative assistance to sales team such as order follow up with Operations and/or following up with customers.
Perform the following tasks, enter customer purchase orders, contract review, create supplier purchase orders, WIP orders.
Follow up on supplier purchase orders as needed.
Enter quotes on an as needed.
Responsible for reviewing inbound mill test reports and all associated paperwork for accuracy, and compliance with POs and specifications as ordered.
Automate / improve inventory and forecasting analysis tools together with purchasing team
Manage and update customer databases or portals as required
Assembles and maintains statistical data.
Communication with management and other employees to facilitate customer satisfaction and further sales
Expedite and trace customer orders
Perform any other duties assigned or delegated by supervisor.