Office Administrator

Armanino LLP•Los Angeles, CA

4d•$27 - $32

About The Position

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about. Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don’t check-out of life when you check-in at work. That’s why we’ve created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas. This position is Part‑Time.

Requirements

Minimum 3 years’ experience in office administration or related roles required
Knowledge of computers and relevant Outlook software applications
Common sense with a positive attitude
Strong organizational skills with the ability to prioritize tasks efficiently
Excellent communication skills, both written and verbal
Attention to detail and accuracy in handling mail, inventory, and administrative tasks
Proficiency in using office equipment such as postage machines, printers, and kitchen appliances
Must be able to work independently and within a group
Flexibility to adapt to changing priorities and occasional overtime

Responsibilities

Greet clients, staff, vendors, and guests.
Ensure that reception area is always clean and welcoming
Answer/route calls received via Teams
Reply to email, telephone, or face-to-face inquiries
Help visitors with access to the office and seating arrangements
Book conference rooms and schedule meetings for groups
Verify accurate processing of seating reservations into meeting reservation tool
Manage & validate parking and building access card issuance
Submit IT and building repairs and maintenance support tickets
Handle questions and provide assistance to all staff
Receive and distribute mail. Process outgoing mail.
Perform administrative and clerical duties such as filing, typing, copying, and scanning
Inventory and order office supplies
Reconcile all expenses made for office
Perform duties within budget.
Make coffee and ensure that all appropriate coffee accompaniments are available
Coordinate office lunches, catering, setup, and clean up meals as needed
Move tables and chairs if necessary to accommodate lunch meetings, or special requests if needed
Monitor and maintain kitchen, snack, and drink supply inventory
Order, receive, and stock kitchen with inventory
Ensure kitchen is clean and orderly
Report directly to regional manager
Works on various projects with others within the department