Office Administrator & Data Entry Specialist

Prairie Barns Construction • Dickinson, ND

6d

About The Position

We are looking for a highly organized Office Administrator & Data Entry Specialist to serve as the "Input Hub" of our company. You will have two main objectives: Data Integrity: You will take the chaos of the field (receipts, logs, invoices) and turn it into clean, accurate data in our systems. Office Order: You will ensure our physical office is professional, welcoming, and runs without a hitch. This role is perfect for someone who finds satisfaction in a perfectly balanced spreadsheet, an organized filing cabinet, and a job site receipt that is filed exactly where it belongs.

Requirements

• Experience: 2+ years in an administrative or data entry role.
• Tech Savvy: You must be comfortable with software. Proficiency in Microsoft Office (Excel/Word) is required.
• Traits: You are detail-oriented to a fault. You prefer a quiet day of organizing files over a chaotic day of putting out fires. You are trustworthy with sensitive company data.

Nice To Haves

• Construction experience is strongly preferred
• Experience with JobTread or QuickBooks is highly preferred.

Responsibilities

• Data Entry (The Precision Hat) Job Costing Input: Enter daily field receipts and invoices into JobTread (our project management software). You are the first line of defense against messy data.
• PO Matching: Verify that every incoming vendor bill matches the Purchase Order created by the Project Coordinator. If it doesn't match, you flag it.
• Time & Labor: Assist in digitizing timecards and daily logs from the field crews to ensure labor hours are tracked to the correct project phase.
• Vendor Compliance: Ensure all new vendors have current W-9s and Certificates of Insurance (COI) on file before data entry begins.
• Office Administration (The Service Hat) Reception: Serve as the first point of contact for anyone calling or visiting Prairie Barns. You set the tone of professionalism and trust.
• Mail & Logistics: Process incoming mail, manage shipping for office supplies, and route documents to the right department immediately.
• Facility Care: Keep the reception area, conference room, and supply closet immaculate and fully stocked.
• Filing Systems: Maintain our digital and physical filing systems so that any document can be found within 2 minutes.

Benefits

• Stability: We are a growing company with a clear vision and strong financial health.
• Clarity: You will have a clear Position Agreement and know exactly what winning looks like.
• Respect: We value the "back office" as the engine that keeps the field running.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed