Office Administrative Associate

Kinetic • Costa Mesa, CA

2h

About The Position

The Office Administrative Associate plays a critical role in ensuring smooth day-to-day office operations by providing comprehensive administrative and organizational support across the company. This position is ideal for a detail-oriented professional who thrives in a dynamic environment and takes pride in maintaining an organized, efficient, and welcoming workplace. The role supports leadership and internal teams through office coordination, scheduling, onboarding logistics, and event planning, while continuously identifying opportunities to improve office efficiency and operations. Strong communication skills and a proactive, service-oriented mindset are essential for success in this role.

Requirements

• Previous experience in an administrative, office coordination, or similar role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, Google Workspace and general knowledge of web based applications
• Professional demeanor with a proactive, solution-oriented mindset
• Ability to work independently while supporting cross-functional teams

Nice To Haves

• Experience in a growing or dynamic company environment is a plus

Responsibilities

• Serve as the primary point of contact for general office operations and administrative support
• Maintain a clean, organized, and professional office environment
• Order and manage office supplies, kitchen inventory, and equipment
• Coordinate office lunches, catering, and team meals
• Manage calendars, appointments, meetings, and on-site scheduling
• Assist with onboarding logistics, including workspace setup and supply coordination
• Coordinate package delivery to departments
• Facilitate processing of USPS mail, invoices and office-related expenses
• Support leadership and teams with administrative tasks
• Assist with planning meetings, internal events, and company activities
• Communicate effectively with internal teams and external partners
• Identify opportunities to improve office efficiency and organization
• Support special projects and administrative operational needs as assigned

Benefits

• Competitive hourly wage
• Health, dental, and vision insurance
• Retirement savings plan (401k) with company match
• Paid vacation and holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees