Office Administrative Assistant (102489)

U.S. Dermatology Partners•Dallas, TX

8d•$50,000•Onsite

About The Position

The Office Administrative Assistant supports daily office operations, executive administrative needs, and supports HR Team functions. This role serves as a front-facing representative of the Corporate Office while also assisting the executive leadership and HR team. The ideal candidate is organized, proactive, and adaptable, with the ability to manage competing priorities in a fast-paced environment.

Requirements

Bachelor’s degree required (Human Resources, Business Administration, or related field preferred)
1–3 years of administrative, HR, or office support experience preferred
Strong organizational skills with attention to detail
Excellent interpersonal, written, and verbal communication skills
Ability to handle confidential and sensitive information professionally
Proficiency in Microsoft Office; experience with HRIS systems (e.g., Paycom) is a plus
Professional in appearance and actions
Logical and Critical thinking skills
Customer-focused with excellent written, listening and verbal communication skills
Infatuation with learning new technologies and systems
Detail oriented, professional attitude, reliable
Ability to follow or provide verbal & written instructions with sufficient grammar and spelling skills to avoid mistakes or misinterpretations
Interpersonal skills to support customer service, functional, and teammate support needs
Able to communicate effectively in English, both verbally and in writing
Mathematical and/or analytical ability for basic to intermediate problem solving
Specialty knowledge of systems relating to job function
Knowledge of state and federal regulations for this position; general understanding of HIPAA guidelines

Responsibilities

Greet visitors and serve as the front-facing representative of the Corporate Office
Maintain cleanliness and organization of breakrooms and common areas
Order and manage office, breakroom, and facility-related supplies
Sort incoming mail, deliver packages, and process outgoing mail pick-ups
Coordinate with corporate office vendors and service providers
Support building maintenance and general facility needs
Prepare, send, and manage documents using DocuSign
Process executive expense reports accurately and timely
Provide ad hoc administrative and project support to executive leadership (e.g., holiday gifts, special initiatives)
Order and coordinate lunches and catering for meetings and events
Arrange business travel, including flights, accommodations, and transportation
Support on-site and off-site meetings and events
Coordinate meetings, calendars, and logistics
Cold-source candidates using LinkedIn, job boards, and other recruiting platforms
Support career fairs and recruitment-related events
Step in to assist during periods of high requisition volume
Support Home Office employee engagement and wellness events
Order, pack, and assemble company-wide engagement materials
Conduct Paycom audits and assist with HRIS data accuracy
Support shadowing, contractor onboarding, and new-hire onboarding
Assist with Open Enrollment preparation and employee support
Perform additional HR administrative duties as needed