Office Administrative Assistant

Alpha Academy • Fayetteville, NC

1d

About The Position

Purpose Providing secretarial support to school site; establishing and maintaining records; compiling and distributing materials and reports; responding to inquiries from a variety of internal and external sources and maintaining a pleasant, effective office atmosphere where students, staff and public feel comfortable; Assist with the organization of conferences, meetings and other events: provide administrative support to the staff. Administrative assistant responsibilities Handling incoming calls. Managing filing systems. Coordinating events as necessary. Greeting clients and visitors as needed. Updating paperwork, maintaining documents and word processing. Creating, maintaining and entering information into databases. Maintaining supply inventory by checking stock to determine inventory level, anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Performing general office clerk duties and errands.

Requirements

• Attention to accuracy and detail
• Ability to work calmly under pressure
• Excellent multi-tasking skills
• Ability to work well with others
• High school diploma
• Previous work experience as an office administration or assistant
• Strong written and spoken communication skills
• Familiarity with Data management systems and MS office components
• Proven track record of quality customer service
• Proven capacity to work as part of a multicultural workforce, demonstrating sensitivity and competency in working with individuals and groups of diverse cultural, socioeconomic and lifestyle backgrounds

Nice To Haves

• Associate Degree preferred

Responsibilities

• Providing secretarial support to school site
• Establishing and maintaining records
• Compiling and distributing materials and reports
• Responding to inquiries from a variety of internal and external sources
• Maintaining a pleasant, effective office atmosphere
• Assisting with the organization of conferences, meetings and other events
• Handling incoming calls
• Managing filing systems
• Coordinating events as necessary
• Greeting clients and visitors as needed
• Updating paperwork, maintaining documents and word processing
• Creating, maintaining and entering information into databases
• Maintaining supply inventory
• Performing general office clerk duties and errands

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED