Office Administrative Assistant- Lane School - Temporary Position Job ID 1081
About The Position
Bedford Public Schools Invites applications for the position of: Building Administrative Assistant- Elementary-Temporary Role December 2025 - June 2026 Qualifications: High School diploma Experience in office setting preferred with willingness to learn advanced office based technologies Successful completion of required background checks including, C.O.R.I., S.O.R.I, and SAFIS fingerprinting Reports to: School Principal Job Goal: To support the school office personnel and staff and to aid parents and children as needed. Work Year: School Year Work Day: 7 hours per day in accordance with the BEA Administrative Assistant Contract. Salary/Benefits: In accordance with the BEA Administrative Assistant contract; $30.56 - $40.53 per hour
Requirements
- High School diploma
- Experience in office setting preferred with willingness to learn advanced office based technologies
- Successful completion of required background checks including, C.O.R.I., S.O.R.I, and SAFIS fingerprinting
- Ability to keyboard
- Experience using current spreadsheet and word processing software
- Experience using database software and student management software
Nice To Haves
- Willingness to work in a fast paced environment
Responsibilities
- Perform general clerical/ administrative assistant tasks independently and at the request of administrators, including preparation of correspondence, reports, and requisitions; scheduling meetings; answering phones; processing mail; greeting visitors; and data entry.
- Aid visitors and parents that need assistance
- Prepare student lists by school/class and keep updated
- Track and distribute school enrollment on a monthly basis
- Maintain students attendance database, keeping data current and within DOE guidelines
- Track student dismissal changes for on-site after school activities (including coordinating with the Recreation Dept.) and daily requests from parents.
- Maintain copiers, call for service repairs when needed
- Ensure front doors to buildings are locked during school hours and monitor front entrance. Screen and admit visitors as appropriate.
- Assist Principal's Administrative Assistant as needed to maintain office efficiency
- Assist with school registrar responsibilities
- Monitor supplies for building and create orders in financial system
- Manage school weekly newsletter
- Collect and verify CORI forms
- Assist with process for managing absent teachers, including coverage changes
- Exercise discretion and maintain strict confidentiality when handling sensitive information
- Schedule meetings as requested
- Assist with translations as requested by administration and staff
- Perform other job related duties as assigned
- Aid in keeping school office organized and productive
- Ability to work in a multi-task environment
- Maintain integrity of all database information
- Maintain confidentiality at all times
- Possess appropriate organizational skills
- Be courteous and personable
- Maintain awareness of emergency procedures
- Demonstrate appropriate telephone etiquette
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Executive, Legislative, and Other General Government Support
Education Level
High school or GED
