Office Administrative Assistant
About The Position
Office Administrative Assistant (Full-time, On-site) We're looking to fill this position with an incredible person whose duties will include, but not be limited to, opening and intake of new client files, data entry, drafting legal documents for attorney review, and client communication. This is an excellent opportunity for the right candidate to grow with our growing practice, as the company provides training and promotes from within. To be successful in this role, you must have great interpersonal skills, you must be a person who loves helping people, and you must love being part of a diverse team.
Requirements
- Great interpersonal skills
- Loves helping people
- Loves being part of a diverse team
Responsibilities
- Handling incoming calls and other communications with clients
- Screening phone calls and routing callers to the appropriate party
- Managing filing through various systems
- Being a strong support to Attorneys and Paralegals
- Recording information as needed
- Greet clients and visitors as needed
- Updating paperwork and maintaining documents
- Helping organize and maintain office common areas
- Performing general office clerk duties and errands
- Organizing travel by booking accommodations and reservations as required
- Coordinating events as necessary
- Maintaining supply inventory
- Maintaining office equipment as needed
- Aiding with client reception as needed
- Creating, maintaining, and entering information into databases
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
- Providing real-time scheduling support by booking appointments and preventing conflicts
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
- Screening phone calls and routing callers to the appropriate party
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research
- Greet and assist visitors
- Maintain polite and professional communication via phone, e-mail, and mail
- Anticipate the needs of others in order to ensure their seamless and positive experience
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
