Office Administer/Administrative Assistant

Argon Medical Devices Inc•Plano, TX

About The Position

The Office Administrator & Administrative Assistant is responsible for overseeing daily office operations while providing administrative support to senior leadership. This role serves as a partner to leadership, ensuring organizational efficiency, professionalism, and seamless execution of administrative and operational priorities. The position requires strong organizational, communication, and problem-solving skills, along with the ability to manage confidential information and multiple priorities in a fast-paced environment.

Requirements

High school diploma or equivalent required
Minimum of 3–5 years of administrative experience, including experience supporting senior leaders or executives
Demonstrated experience managing calendars, meetings, and office operations
Strong organizational skills with exceptional attention to detail
Advanced time management and ability to manage competing priorities
High level of professionalism, discretion, and judgment
Excellent verbal and written communication skills
Ability to build relationships
Proactive problem-solving mindset with strong decision-making capability
Ability to thrive in a fast-paced, dynamic environment
Proficiency in Microsoft Office Suite and administrative tools

Responsibilities

Oversee daily office operations, ensuring a professional, organized, and efficient work environment.
Responsible for maintaining office cleanliness/appearance.
Orders, sets-up/breaks down, and oversee all catering and food orders as needed for office events.
Greet and assist visitors, clients, and vendors, creating a positive and professional first impression.
Serve as the primary point of contact for building management and oversee facility-related requests and operations.
Manage office budget items including supplies, equipment, and vendor services; track and process invoices as needed.
Handle sensitive and confidential information with a high level of discretion and professionalism.
Manage incoming and outgoing correspondence, packages, and communications on behalf of leadership.
Administer employee access badges, office assignments, and workspace logistics.
Identify opportunities to improve administrative processes and office efficiency.
Support special projects and initiatives on behalf of leadership as assigned.