Office Admin

The St. James-posted 11 days ago
Part-time • Entry Level
Springfield, VA
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The Office Admin serves as the central hub of camp operations, supporting daily logistics, communication, and administrative functions. This role ensures smooth check-in/check-out, accurate record-keeping, and clear communication between families, counselors, and leadership. Office Admins help maintain organization, professionalism, and a welcoming front-of-house experience for all campers and parents.

  • Manage daily check-in and check-out procedures
  • Track attendance, rosters, group assignments, and camper movement throughout the day
  • Serve as the primary point of contact for parent questions, updates, and concerns
  • Assist with medical, incident, and safety documentation
  • Communicate essential information to counselors and camp leads
  • Maintain organized records, schedules, forms, and supply inventories
  • Support the coordination of special events, weekly showcases, and field usage
  • Promote a friendly, customer-service–driven atmosphere at all times
  • Assist the leadership team with administrative tasks as needed
  • Strong customer service and communication skills
  • Highly organized with the ability to manage multiple tasks at once
  • Comfortable using basic computer systems, spreadsheets, and scheduling tools
  • Calm, professional demeanor in a fast-paced environment
  • Prior experience in administration, camp operations, recreation, or youth programs preferred
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