Office/Admin Service Supervisor

University of Minnesota • Minneapolis, MN

29d • $21 - $37 • Hybrid

About The Position

The hired individual will manage the administrative operations of the Center for Immunology (CFI). The individual is expected to work 40 hours per week on average, one/two 8-hour day in person in CFI and the remaining hours remotely.

Requirements

• BA/BS or a combination of related education and work experience to equal 4 years.

Nice To Haves

• Past work with a UMN Medical School department.

Responsibilities

• Supervise the the daily work of an Executive Office and Administrative Specialist, answering their questions about UMN procedures and policies related to finances and facilities management and ensuring that they do their job up to CFI and UMN standards. The candidate will be responsible for the annual performance review of the Executive Office and Administrative Specialist. The candidate will also coordinate efforts between the Executive Office and Administrative Specialist and a Research Professional 5- Research Operations/Administrative NNE staff member on the CFI newsletter and website.
• Provide administrative support for the CFI-sponsored MICaB Seminars. Once a speaker is identified by a CFI faculty host, the candidate will independently contact the speaker arrange and reimburse their travel, prepare an appointment schedule, advertise the seminar, rearrange audiovisual support, and troubleshoot issues that arise during the visit.
• Event planning. The candidate will research possible venues for the annual CFI conference, negotiate rates for hotel rooms and event spaces, sign contracts, plan the schedule, pay expenses, and ensure that the event costs stay within the budget. The candidate will attend the event and troubleshoot onsite issues as they arise. The candidate will lead the efforts of the Executive Office and Administrative Specialist and a Research Professional 5-Research Operations/Administrative NNE staff member to administer the, Blumenthal Lecture, and Clearly Lecture, including securing a venue, ranging and reimbursing travel, acting as a liaison between speakers and the CFI faculty host, advertising the event.
• Monitor the CFI budget and advise the CFI Director on spending decisions.
• Assist the CFI Director with philanthropic fundraising.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees