Office Admin Coordinator

True Brands•Greenfield, IN

2d•$18 - $22•Onsite

About The Position

True Brands™ is a leading global designer and supplier of beverage lifestyle accessories. We’re known for our innovative product development, cutting-edge in-house design, and top-tier customer service. With a diverse range of brands, we pride ourselves on delivering exceptional quality, on-trend aesthetics, and outstanding customer satisfaction. True Brands is currently seeking an on-site Administrative Coordinator to provide administrative and operational support at our Indianapolis distribution center to ensure smooth day-to-day business operations. This role supports internal teams through scheduling, communication, document management, and coordination of key administrative processes. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Requirements

High school diploma required; Associate or Bachelor’s degree preferred.
2+ years of administrative, office coordination, or executive support experience.
Strong organization and time-management skills with attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and/or Google Workspace.
Ability to handle sensitive information with discretion and professionalism.
Comfortable working independently and taking initiative.

Responsibilities

Greet visitors and manage guest sign-in procedures.
Assist with onboarding and offboarding processes including assisting with the completion of any required company documentation, perform e-Verify tasks, and coordinate equipment and access needs.
Schedule interviews, coordinate candidate visits, and send confirmations.
Track training completion and certifications.
Support offboarding checklists (badge return, equipment return, access removal).
Coordinate office operations such as supply ordering, vendor communication, and facility-related needs.
Maintain accurate records, files, and documentation, ensuring confidentiality and organization.
Assist with customer invoice processing.
Help coordinate company events, team meetings, and internal projects.
Help with process documentation (SOPs, checklists, training guides).
Assist with audits and compliance documentation.
Support management with project coordination and follow-ups.
Provide general support as needed to ensure smooth team operations.
Identify opportunities to improve administrative processes and implement more efficient workflows.

Benefits

40% employee discount on most products
Health, Dental, Vision, and Life Insurance, 401k with employer match
Large supplemental insurance offerings such as accidental policies and discounted pet insurance plans
FSA General Purpose Healthcare and Dependent Care
Growth and development opportunities
Excellent work/life balance
PTO
8 Paid Holidays per year
1 Floating Holiday per year
Company events