HR Admin/ Office Coordinator

Aston Carter•Irvine, CA

2d•$26 - $32•Onsite

About The Position

This role involves a dynamic blend of office management and human resources administration, with an initial focus on ensuring smooth office operations while gradually taking on more HR responsibilities as the company grows. The coordinator will play a crucial role in supporting the company's people operations and administrative functions.

Requirements

1-2 years of experience in office management or coordination.
Some HR experience, particularly in payroll, reporting, and onboarding.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to manage multiple priorities with accuracy and follow-through.
Ability to thrive in a fast-paced, growing work environment.

Nice To Haves

HR degree is acceptable if there is no real HR experience.
Experience with HRIS or ATS systems is a plus.
Ability to manage supplier and vendor relationships.
Flexibility to adapt to changing administrative tasks.
Comfortable working in a startup environment with organized chaos.

Responsibilities

Manage front desk and reception duties, including greeting visitors and handling mail and shipments.
Monitor and order office supplies, manage inventory, and ensure office equipment is maintained.
Serve as a liaison with vendors for office maintenance and repairs.
Ensure the office environment is organized, clean, and safe, and manage safety protocols.
Provide general administrative support such as scheduling meetings and coordinating travel arrangements.
Ensure adherence to labor laws and company policies, and track key recruitment metrics.
Process full cycle payroll and coordinate with agencies about new hires and timecards.
Assist in planning office events such as holiday parties and employee appreciation activities.
Schedule and coordinate interviews, and prepare candidates for interviews.
Promote the company's core values and culture to enhance employer branding.
Facilitate onboarding processes and coordinate with HR and IT for smooth transitions.
Collaborate with hiring managers to define roles and draft job descriptions.
Source and attract qualified candidates through various channels.
Conduct initial resume screenings and assess candidate fit.
Act as a point of contact throughout the hiring process to engage candidates.
Use applicant tracking systems to maintain candidate records and ensure data privacy compliance.