Office Coordinator & Admin Assistant

Cogir Senior Living•Scottsdale, AZ

1d•Onsite

About The Position

Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members. At Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do. Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career! Position Overview The Office Coordinator & Assistant plays a key role in supporting the day-to-day operations of the corporate office and ensuring a professional, welcoming, and well-organized environment for employees, leaders, and visitors. This position is responsible for office logistics, administrative coordination, event support, and general operational assistance that helps the corporate team operate efficiently. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced corporate setting. This role contributes directly to a positive workplace experience by maintaining operational excellence, clear communication, and strong attention to detail.

Requirements

Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills
High attention to detail with strong follow-through
Ability to handle confidential and sensitive information with discretion
Proficiency with Microsoft Office Suite and general office systems; experience with Concur preferred
Experience supporting office operations, administrative coordination, or event planning preferred

Responsibilities

Maintain common office areas including kitchens, printer stations, and conference rooms by ensuring cleanliness, organization, and adequate supplies
Manage office inventory including snacks, beverages, and general office supplies
Coordinate conference room scheduling and prepare meeting spaces, including materials and refreshments
Answer and route calls on the main office line and ensure timely follow-up
Manage daily mail operations including sorting, scanning, and distribution
Support office seating changes, relocations, and other office-related projects as needed
Coordinate meals and catering for visiting guests, team meetings, trainings, and monthly office lunches
Plan and support employee engagement initiatives including holiday decorations, celebrations, and recognition activities
Provide logistical support for quarterly leadership meetings and RVPO meetings, including award tracking and certificate preparation
Assist with administrative financial processes including check run preparation, postage, shipping labels, and outbound shipments
Support Executive travel and reconcile Concur expense reports as needed
Maintain and update the corporate directory with accurate employee and community contact information
Assist with special company initiatives such as recognition programs by researching, ordering, and assembling supplies and gift package