Office Admin Assistant

Federal Signal Openings•Lake Crystal, MN

2d•$21 - $25•Onsite

About The Position

The Office Administrative Assistant supports the daily operations of our manufacturing facility by performing a variety of administrative, scheduling, purchasing and receiving duties. This role ensures accurate and timely processing of documents, maintains communication between departments, and helps keep office functions running smoothly. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced industrial environment.

Requirements

High school diploma or equivalent required; Associate degree preferred.
1–3 years of administrative or clerical experience, preferably in a manufacturing or industrial environment.
Basic understanding of shipping and receiving procedures.
Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP/ scheduling software a plus
Excellent attention to detail, organizational, and multitasking skills.
Strong verbal and written communication skills.
Ability to work both independently and as part of a team.
Prolonged periods of sitting at a desk and working on a computer.
Ability to walk and stand on concrete in a variety of positions including but not limited to kneeling, crouching, bending, twisting, turning, and occasionally climbing.
Lift up to 25lbs unassisted.
Must be able to lift up to 25 pounds at times.

Responsibilities

Scheduling Support Help create production jobs for the shop floor
Coordinate daily and weekly production schedules with supervisors and team leads.
Support production scheduling by creating and tracking job orders and communicating updates.
Coordinate daily and weekly production schedules with supervisors and team leads.
Monitor job progress
Adjust or reschedule work orders in coordination with production leadership when materials or labor availability change.
Help ensure timely completion of production targets by identifying and flagging potential bottlenecks.
Distribute updated schedules and order changes to relevant departments.
Prepare reports, memos, correspondence, and spreadsheets as requested.
Purchasing Support Generate purchase orders manually and using ERP system.
Review vendor acknowledgments for accuracy and resolve discrepancies.
Help order and manage office supplies and maintain stock levels.
Follow up on outstanding receiving / invoices issues and help resolve billing discrepancies.
Receiving & Inventory Coordination Receive and document incoming shipments; verify against purchase orders.
Communicate with warehouse and purchasing departments regarding deliveries.
Identify and report discrepancies, damages, or shortages to appropriate personnel.
Maintain accurate records of all received goods and related paperwork.
Support the inventory tracking process by ensuring accurate data entry.
Cross-Functional Support Liaise with production, purchasing, and warehouse teams to support workflow.
Assist in maintaining compliance with company policies and procedures.
Participate in continuous improvement initiatives and contribute ideas for process efficiency.

Benefits

Employees are eligible on the 1 st of the month following the completion of 30 days of employment for:
Medical
Dental
Vision
Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA
Employee Assistance Program (EAP)
PTO / Holidays
Company Paid Life Insurance Policy for each full-time employee in the amount of $20,000.00.
Voluntary Life Insurance for Employees, their spouse (or domestic partner), and their children
Company Paid Short-term disability (STD) & Long-term disability (LTD)
Employees are eligible for the following benefits as of their first day of employment:
401(k) with partial company match 100% vested immediately.