Occupancy Specialist II (Patrick Sullivan Apartments)

WinnCompanies•Chicago, IL

4d•$19 - $21•Onsite

About The Position

WinnCompanies is searching for a Occupancy Specialist II position at Patrick Sullivan Apartments, a 479 unit affordable housing community in Chicago, IL. In this role, you will be responsible for assisting the Property Manager with the initial, interim, and annual tenant recertifications at the property by working with multilayered affordable programs. Please note that the pay range for this position is $19.00 to $21.00 per hour, depending on experience. The selected candidate will adhere to the following schedule: Monday through Friday from 8:00AM to 5:00PM and every other Saturday from 8:00AM to 12:00PM.

Requirements

High school diploma or GED equivalent.
3-5 years of relevant work experience.
Previous experience working with affordable housing.
Previous experience completing recertifications.
Complete Rent Calculation Class and CHA Yardi Training Class within 120-days
Experience with computer systems, including web-based applications and Microsoft Office.
Excellent customer service skills.
Solid verbal and written communication skills.
Good organizational and administrative skills.
Ability to consistently meet required deadlines and follow schedules.
Ability to complete repetitive tasks with a high level of detail.
Ability to process initial, interim and annual recertifications.
Ability to plan and schedule 4 months of work activity.

Nice To Haves

Associate's degree.
Previous property management experience.
Previous experience working with Chicago Housing Authority.
Experience with Yardi property management software.
Specialist in Housing Credit Management (SHCM) certification.
Certified Occupancy Specialist (COS) or Certified Professional of Occupancy (CPO) certifications.

Responsibilities

Process initial, interim, and annual recertifications.
Notify residents of their impending recertifications using notices supplied by Property Management Software.
Conduct the recertification interviews with residents.
Review each recertification to ensure that all checklist items are complete.
Send recertification verification forms to the appropriate agencies (e.g., Social Security Administration, place of employment, welfare agency, Veterans Administration) relevant banks, and other organizations (e.g., drug stores).
Complete the recertification worksheet necessary to prepare the voucher (i.e., Form 50059) for the local HUD office, state agency, or local housing authority.
Assist the Property Management staff with preparing for the property review by owners, regulatory agencies, auditors, etc., as necessary.
Ensure all information is accurate and entered in the Property Management Software.
Comply with company policies regarding the proper treatment of Tax Credit and Resident files.
Assist the Property Management staff with all facets of the move-in process.
Ensure that files comply with the regulations of all funding/regulatory agencies.
Ensure recertifications are fully completed and executed with Property Manager and resident signatures by the date due.
Ensure that the recertification reporting calendar is followed and that all recertification reports and letters to tenants are run and delivered timely.
Ensure all prospect information is maintained and managed in a waitlist and in compliance with regulations, including but not limited to: completing guest cards, purging the waitlist at periodic intervals to ensure active and available prospects are at the top of the list, keeping in contact with the top prospects to ensure interest continues when vacancies become available, etc.
Show vacant apartments or take prospects on property tours to solidify interest and pre-qualify applicants as necessary explaining income qualifications and required documentation for certification process.
Perform special assignments as necessary.