Notices Coordinator, Sales

Furnished Quarters • New York, NY

1d • Remote

About The Position

We are seeking a detail-oriented and proactive Notices Coordinator to join our fast-paced New York team. This role owns the Notice-to-Vacate (NTV) process from start to finish and plays a critical role in ensuring accuracy, timeliness, and cross-functional communication. The Notices Coordinator works closely with Sales, Guest Services, Operations, and other internal teams to support a seamless guest experience. When volume allows, this role also provides backup support to Guest Services with pre-arrival processes, guest communications, and amenity coordination. This is an ideal opportunity for someone who thrives on precision, accountability, and collaboration. As our Notices Coordinator, you'll own the Notice-to-Vacate (NTV) process from start to finish. You'll monitor incoming notices, ensure deadlines are met, and keep all teams informed to deliver a seamless guest experience. You'll also serve as a key cross-functional communicator, collaborating with Sales, Guest Services, Operations, and other departments to ensure everything stays on track. When volume allows, you'll support our Guest Services Coordinator with pre-arrival processes, guest communications, amenity coordination, and more. This is a high-impact role ideal for someone who thrives on detail, ownership, and collaboration.

Requirements

• 2–3 years of experience in hospitality, real estate, or apartment management with a focus on administrative accuracy and cross-team support
• Strong written and verbal communication skills—comfortable writing business emails to clients and coordinating across internal teams
• Detail-oriented and tech-savvy, with experience using Microsoft Office and platforms like Salesforce
• Proven ability to multitask in a fast-paced, service-focused environment
• A collaborative, solutions-driven mindset grounded in care and professionalism
• Bachelor's degree preferred; High School diploma required
• Availability to work full-time in person at our New York office, Monday through Friday, 9:00 AM – 5:30 PM EST

Responsibilities

• Manage the end-to-end NTV process across all markets, ensuring timeliness and accuracy
• Monitor the notices inbox throughout the day and act on notices immediately
• Audit and track activity to catch issues early and take corrective action
• Coordinate across teams to resolve notice delays and update clients professionally
• Provide backup support with pre-arrival instructions, guest amenity setups, and internal audits
• Partner with Sales and other departments to uphold our service standards

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED